We are currently updating the OP Help Center content for the release of OP 14.19 or "OP 19". OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Add, Edit, and Delete Diagnosis Codes

Version 14.19
Path: Clinical tab > Diagnosis Codes button

Overview

Office Practicum updates ICD10 along with CPT and HCPCS codes on an annual basis, adding new codes and deleting retired ones. In this section you will find instructions on how to add and modify ICD10 codes.

Search Options

It is best practice to search for a diagnosis code prior to adding a new one. There are four result sets that you can choose from when searching for diagnosis codes. 

Additionally, the following search options can be applied when searching for a diagnosis code.

Search OptionsDescription
Frequently UsedThis search will show diagnosis codes that have been selected as frequently used by the practice. This is an option for each Diagnosis code in the Result Set.
CompleteThis search will show all diagnosis codes in the specified result set.
Quick ViewThe top 20-30 Diagnosis codes used in your facility in the specified result set.
Patient RecentThis search will be available within a patient record. Locates the Diagnosis codes associated to the patient.
CategoryThis search will show all diagnosis codes that have been assigned to a category for easy finding. 
Diagnosis GroupSearch for Diagnosis codes associated to the selected group.
LocalThis radio button will show all diagnosis codes that have been used in your database.
MasterThis radio button, when combined with Complete, will stand as the equivalent of searching the latest ICD-10 code book.

Add a Diagnosis Code

  1. Click the New button. The Diagnostic Code Editor window will open.

  1. Complete the window with the following information.
FieldDescription
Diagnosis CodeThe ICD10 code.
Code SetSelect from ICD10 or SNOMED.
Frequently UsedCheck this box for codes that are frequently used in your office. These codes will then be searchable using the Frequently Used search option in any code set.
Short DescriptionSummarized version of the Long Description.
Long DescriptionThe description found in the code book.
CategoryAdd it to the appropriate category if there is one entered (optional).
Sort OrderNumeric value used when searching for codes.  If the practice wishes to see common Diagnosis codes first, use the sort order field.
Effective DatesOptional
Quick View ListAdd it to the practice's Quick View List
SynonymsAnother name for the code that means exactly the same as the code book name. For example, UTI for Urinary tract infection. Synonyms can be added for any of the code sets.
Diagnostic GroupsAdd it to the appropriate Diagnostic Group (optional)
Cross MappingSee Cross Mapping Diagnostic Codes
  1. Click the Save button. 
Note: If an error message appears after adding the diagnosis code, the code already exists in the code table. Try searching again using a different search criteria.
  1. Click the Closebutton.

Edit a Diagnosis Code

  1. Navigate to: Clinical tab > Diagnosis Codes button.
  2. Search for the Diagnosis code to edit.
  3. Click to select the Diagnosis code.
  4. Click the Edit button.
  5. Edit the Diagnosis code using the table descriptions above.
  6. Click the Save button.
  7. Close the window.

Delete a Diagnosis Code

A diagnosis code cannot be deleted in Office Practicum. In order to minimize the search criteria of a diagnosis code, so it cannot be easily selected:

  • Remove it from the frequently used list.
  • Remove from Quick List.
  • Remove from Category.
  • Remove any associated synonyms.
  • Remove any associated diagnostic groups.
Version 14.10
Path: Utilities Menu > Manage Codes > Diagnosis Codes (Keyboard Shortcut keys: [Alt][U][C][D])

Overview

Office Practicum updates ICD10 along with CPT and HCPCS codes on an annual basis, adding new codes and deleting retired ones. In this section you will find instructions on how to add and modify ICD10 codes.

Search Options

It is best practice to search for a diagnosis code prior to adding a new one. There are four result sets that you can choose from when searching for diagnosis codes. 

Additionally, the following search options can be applied when searching for a diagnosis code.

Search OptionsDescription
Frequently UsedThis search will show diagnosis codes that have been selected as frequently used by the practice. This is an option for each Diagnosis code in the Result Set.
CompleteThis search will show all diagnosis codes in the specified result set.
Quick ViewThe top 20-30 Diagnosis codes used in your facility in the specified result set.
Patient RecentThis search will be available within a patient record. Locates the Diagnosis codes associated to the patient.
CategoryThis search will show all diagnosis codes that have been assigned to a category for easy finding. 
Diagnosis GroupSearch for Diagnosis codes associated to the selected group.
LocalThis radio button will show all diagnosis codes that have been used in your database.
MasterThis radio button, when combined with Complete, will stand as the equivalent of searching the latest ICD-10 code book.

Add a Diagnosis Code

  1. Click the Add new diagnosis code button. The Diagnostic Code Editor window will open.

  1. Complete the window with the following information.
FieldDescription
Diagnosis CodeThe ICD10 code.
Code SetSelect from ICD10 or SNOMED.
Frequently UsedCheck this box for codes that are frequently used in your office. These codes will then be searchable using the Frequently Used search option in any code set.
Short DescriptionSummarized version of the Long Description.
Long DescriptionThe description found in the code book.
CategoryAdd it to the appropriate category if there is one entered (optional).
Sort OrderNumeric value used when searching for codes.  If the practice wishes to see common Diagnosis codes first, use the sort order field.
Effective DatesOptional
Quick View ListAdd it to the practice's Quick View List
SynonymsAnother name for the code that means exactly the same as the code book name. For example, UTI for Urinary tract infection. Synonyms can be added for any of the code sets.
Diagnostic GroupsAdd it to the appropriate Diagnostic Group (optional)
Cross MappingSee Cross Mapping Diagnostic Codes
  1. Click the Save button. 
Note: If an error message appears after adding the diagnosis code, the code already exists in the code table. Try searching again using a different search criteria.
  1. Click the Closebutton.

Edit a Diagnosis Code

  1. Navigate to: Utilities > Manage Codes > Diagnosis Codes 
  2. Search for the Diagnosis code to edit.
  3. Click to select the Diagnosis code.
  4. Click the Edit selected code button .
  5. Edit the Diagnosis code using the table descriptions above.
  1. Click the Save button.
  2. Click the Close button.

Delete a Diagnosis Code

A diagnosis code cannot be deleted in Office Practicum. In order to minimize the search criteria of a diagnosis code, so it cannot be easily selected:

  • Remove it from the frequently used list.
  • Remove from Quick List.
  • Remove from Category.
  • Remove any associated synonyms.
  • Remove any associated diagnostic groups.