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We are currently updating the OP Help Center content for the release of OP 20. OP 20 (official version 20.0.x) is the certified, 2015 Edition, version of the Office Practicum software. This is displayed in your software (Help tab > About) and in the Help Center tab labeled Version 20.0. We appreciate your patience as we continue to update all of our content.

Administer Vaccines

Version 14.19

To administer vaccines that were ordered:

  1. Open the Tracking Schedule window
  2. Select the Tracking radio button.
  3. Click the Task button  to open the Patient's Task List window.
  4. Click the + button to expand the Department Name and double-click the vaccine to open the Immunization Order Management window appears.
  • In the example below: clicking Imms: FLU-IIV4 3yrs+ in the Task opens the window where we can select the Vaccines to administer.


Explanation of sections on the Immunization Order Management window:
  • Status: Ordered, Not Yet Given: lists the vaccines ordered but not yet given.
  • Status: In Stock: lists vaccines in stock.
  • The bottom half of the window lists the past vaccines administered for this patient.
  1. Double-click on the Vaccine you are administering.
  • In the example below, FLU-IIV4 3yrs+ was double-clicked.
  • If there are multiple active lots, once the FLU-IIV4 3yrs+ vaccine is selected, an additional screen displays asking you to confirm which lot of the FLU-IIV4 3yrs+ vaccine you are using. Click the appropriate Vaccine Lot, and select Continue with Highlighted Lot

  • The Enter Vaccine Administration Information window is displayed.

  1. Confirm the vaccine information: Manufacturer, Expiration Date, and Lot Number.
  2. Select the Body Site from the drop-down menu.
  3. Review the selections in the following checkboxes: 
    • No counseling provided: Select this checkbox if counseling was not provided. This will force the assignment of non-counseled vaccine administration charges when the superbill is converted.
    • Add vaccine to superbill: Select this checkbox (defaulted) to add the charge for the vaccine to the superbill.
  4. Click the Save button.
Note: Enter data into the fields and clicking the Save button will:
  1. Record information such as lot #, time vaccinated, vaccinator, and counseling provider into the patient's chart.
  2. Deduct the dose from the vaccine inventory.
  3. Add the vaccine charge to the Superbill when Add vaccine to superbill is selected.
  4. Update the Immunization Registry or create the file to update the Immunization Registry (available with registries that are capable of interfacing with Office Practicum).


Warning: When administering a vaccine, make sure you:
  1. Check for Allergies and Reactions at the top of the window
  2. Check the lot # on the vaccine vial against the lot # listed in Office Practicum. If the lot # does not match, then close this window.
Version 14.10

To administer vaccines that were ordered:

  1. Click the Checklist button  to open the Patient's Checklist/Task List window.
  2. Click the + button to open the Department Name and double-click the vaccine.
  • In the example below: clicking Imms: HIB-PRP-T, FLU-IIV3 3yrs+ pf, DTaP+ in the task opens the window where you can select the vaccines to administer.

Explanation of sections on the Immunization Order Management window:
  • Status: Ordered, Not Yet Given: lists the vaccines ordered but not yet given.
  • Status: In Stock: lists vaccines in stock.
  • The bottom half of the window lists the past vaccines administered for this patient.
  1. Double-click the Vaccine you are administering.
  • In the example below, MMR was double-clicked.
  • If there are multiple active lots, once the MMR vaccine is selected, an additional screen is displayed to confirm which lot of the MMR vaccine you are using. Click the appropriate Vaccine Lot, and select Continue with Highlighted Lot

  • The Enter Vaccine Administration Information window is displayed.

  1. Confirm the vaccine information: Manufacturer, Expiration Date, and Lot Number.
  2. Select the Body Site from the drop-down menu.
  3. Review the selections in the following checkboxes: 
    • No counseling provided: Select this Checkbox if counseling was not provided. This will force the assignment of non-counseled vaccine administration charges when the superbill is converted.
    • Add vaccine to superbill: Select this checkbox (defaulted) to add the charge for the vaccine to the superbill.
  4. Click Save when complete.
Note: Entering data in the Fields and clicking the Save button will:
  1. Record information such as lot #, time vaccinated, vaccinator, and counseling provider into the patient's chart.
  2. Deduct the dose from the vaccine inventory.
  3. Add the vaccine charge to the Superbill when the Add vaccine to superbill checkbox is selected.
  4. Update the Immunization Registry or create the file to update the Immunization Registry (available with registries that are capable of interfacing with Office Practicum).


Warning: When administering a vaccine, make sure you 
  1. Check for Allergies and Reactions at the top of the window
  2. Check the lot # on the vaccine vial against the lot # listed in Office Practicum. If the lot # does not match, then cancel out of this window.