Version 20.14

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The workflow for administering vaccines differs depending on whether or not a Task was created to administer the vaccine. The following sections below will teach you how to:

Administer Vaccines Ordered

1. Open the Task to administer a vaccine using one of the below methods.

• From the Tracking Schedule, click the Task button .

• From the patient's chart, click Tasks in the navigation panel.

1. Double-click the Task for the vaccine.

• Single vaccine ordered: The Enter Vaccine Administration Information window is displayed.

1. Confirm the Manufacturer, Expiration Date, and Lot Number.
2. Click the drop-down for Body site and select from the list.
3. Review the selections for the following checkboxes:

• No counseling provided: By default this checkbox is unchecked. Select this checkbox if counseling was not provided. This will force the assignment of non-counseled vaccine administration codes when the superbill is converted.
• Add vaccine to superbill: By default, this checkbox is selected. If you do not want to add the charge for this vaccine to the superbill, uncheck the checkbox.

4. Click the Save button.

• 2 or more vaccines ordered: The Immunization Order Management window is displayed.

1. In the Status: Ordered Not Yet Given section of the window, double-click on the vaccine you are administering. The Enter Vaccine Administration Information window is displayed.
2. Complete the information in the window as explained above.
3. Click the Save button.
4. You are returned to the Immunization Order Management window where you'll proceed by administering the remaining vaccines.
5. Once complete, click the Done button.

Administer Vaccines Not Ordered

1. Navigate to the Patient's Chart: Clinical, Practice Management or Billing tab > Patient Chart button.
2. Click Immunizations.
3. Click the Administer Vaccines button. The Immunization Order Management window is displayed.
4. Click the Inventory tab to view all vaccines currently in stock.

1. Double-click on the Vaccine you are administering. The Enter Vaccine Administration Information window is displayed. 
2. Complete the information in the window as explained above.
3. Click the Save button.
4. You are returned to the Immunization Order Management window,  where you'll proceed by administering any additional vaccines.
5. Once complete, click the Done button.

Version 20.13

To administer vaccines that were ordered:

1. Open the Tracking Schedule window
2. Select the Tracking radio button.
3. Click the Task button  to open the Patient's Task List window.
4. Click the + button to expand the Department Name and double-click the vaccine to open the Immunization Order Management window appears.

• In the example below: clicking Imms: FLU-IIV4 3yrs+ in the Task opens the window where we can select the Vaccines to administer.

Explanation of sections on the Immunization Order Management window: Status: Ordered, Not Yet Given: lists the vaccines ordered but not yet given. Status: In Stock: lists vaccines in stock. The bottom half of the window lists the past vaccines administered for this patient.

1. Double-click on the Vaccine you are administering.

• In the example below, FLU-IIV4 3yrs+ was double-clicked.
• If there are multiple active lots, once the FLU-IIV4 3yrs+ vaccine is selected, an additional screen displays asking you to confirm which lot of the FLU-IIV4 3yrs+ vaccine you are using. Click the appropriate Vaccine Lot, and select Continue with Highlighted Lot

• The Enter Vaccine Administration Information window is displayed.

1. Confirm the vaccine information: Manufacturer, Expiration Date, and Lot Number.
2. Select the Body Site from the drop-down menu.
3. Review the selections in the following checkboxes: 
   • No counseling provided: Select this checkbox if counseling was not provided. This will force the assignment of non-counseled vaccine administration charges when the superbill is converted.
   • Add vaccine to superbill: Select this checkbox (defaulted) to add the charge for the vaccine to the superbill.
4. Click the Save button.