We are currently updating the OP Help Center content for the release of OP 14.19 or "OP 19". OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Archive Medical Records

Version 14.19

About Archive Medical Records

Path: Admin tab > Archive Records button

Archiving Records makes records unalterable. It is one of several methods used to help Office Practicum users comply with HIPAA regulations and other security regulations.

According to:

Health Insurance Reform: Security Standards; Final Rule
45 CFR Parts 160, 162, and 164
Thursday, February 20, 2003

3. Integrity (§ 164.312(c)(1))

We proposed under the ‘‘Data authentication’’ requirement that each organization be required to corroborate that data in its possession has not been altered or destroyed in an unauthorized manner, and to provide examples of mechanisms that could be used to accomplish this task.

Archive Medical Records Map

Number

Section

Description

1

Daily tab

The Daily tab sets the archiving rules based on provider, date, and medical record components (messages, surveys, patient encounters, general letter, preventive exam). The archive will be run daily.

2

Database Cleanup tab

The Database Cleanup tab archives all records on or before a specified date. The types of records that can be archived include messages, encounter notes, scanned items, referral letters, and diagnostic tests.

3

Why Archive Records tab

The Why Archive Records tab indicates the reason for archiving records.

Version 14.10

About Archive Medical Records

Path: Utilities Menu > System Administration > Archive Records (Keyboard Shortcut keys: [Alt][U][A][R])

Archiving Records makes records unalterable. It is one of several methods used to help Office Practicum users comply with HIPAA regulations and other security regulations.

According to:

Health Insurance Reform: Security Standards; Final Rule
45 CFR Parts 160, 162, and 164
Thursday, February 20, 2003

3. Integrity (§ 164.312(c)(1))

We proposed under the ‘‘Data authentication’’ requirement that each organization be required to corroborate that data in its possession has not been altered or destroyed in an unauthorized manner, and to provide examples of mechanisms that could be used to accomplish this task.


Archive Medical Records Map

Number

Section

Description

1

-­­ tab

The - tab sets the archiving rules based on provider, date, and medical record components (messages, surveys, patient encounters, general letter, preventive exam).

2

Why Archive Records tab

The Why Archive Records tab indicates the reason for archiving records.

3

Database Cleanup tab

The Database Cleanup tab archives all records on or before a specified date. The types of records that can be archived include messages, encounter notes, scanned items, referral letters, and diagnostic tests.