Archive VIS Sheets

Version 20.18
Path: Clinical tab > More button (Reference Data) > Immunization Codes


VIS (Vaccine Information Statement) sheets associated with vaccine administration. VIS Sheets will be populated with barcode information into OP. The list of current VIS Sheets will be maintained by OP. The practice may choose to archive the previously created VIS Sheets and populate the Vaccine Products table with the new barcode entries. It is the practice's responsibility to update the VIS sheet within the Vaccine product table.

Archive a VIS Sheet

  1. Navigate to the path above and click the Vaccine Information Sheets tab
  2. Find the VIS sheet to be archived
  3. Select the checkbox in the Archive column for that VIS Sheet
  4. If you archived a VIS sheet, make sure you go to the Vaccine Product to update the associated VIS sheet

Update VIS in Vaccine Products

  1. Navigate to Vaccine Products: Within the Practice Management tab, click the More button in the Reference Data group and select and Vaccine Products
  2. Highlight the Vaccine and click the Ellipses button to the left of the Vaccine name
  3. Select the default VIS from the Default VIS drop-down menu

  1. Click the Save button
Version 20.16
Utilities > Manage Codes > Vaccine Body Sides/Routes/VIS ([Alt][U][C][B])


In this article, you will learn how to add, edit or delete VIS (Vaccine Information Statement) sheets associated with vaccine administration.

Add a VIS Sheet

  1. Click the Vaccine Information Sheets tab

  1. Click the Insert Record button
  2. Enter a Description in the field of the VIS sheet

  1. Enter the Publish Date in the field

  1. Enter a number in the Sort field. This number will indicate where the VIS sheet date falls on the list of VIS dates 

  1. Click the Post Edit button 
You may want to add VIS sheets for combination vaccines. For example, to add a VIS sheet entry for DTaP+IPV:
  1. Enter the Description: DTap (expiration date), IPV (expiration date). For example, DTaP (2/15/2017), IPV (4/12/2017).
  2. Enter the Publish Date: use the latest date. In this example, you would use 4/12/2017.
  3. Enter a Sort number.
  4. Click the Post Edit button.
Note: Keep in mind that when adding a combination VIS sheet entry, you will still need to print each VIS sheet individually.

Note: After adding VIS sheets into OP 14, you will need to be sure to add the sheet to the Vaccine Product table. To do so:
  1. Navigate to Utilities>Manage Codes>Vaccine Products.
  2. Locate the Vaccine that the VIS sheet should be attached to.
  3. Click the Default VIS field.
  4. Select the appropriate sheet from the drop-down menu.

Edit a VIS sheet

  1. Click the VIS sheet
  2. Click the Edit record button
  3. Update the information as needed
  4. Click the Post Edit button

Delete a VIS sheet

  1. Click the VIS sheet that you want to delete
  2. Click the Delete record button
Deleting VIS sheets should be done when a sheet is entered in error. If a VIS sheet was associated to a vaccine, follow the directions in the next section to archive the VIS sheet.

Archive a VIS sheet

  1. Locate the VIS sheet that needs to be archived
  2. Click the Edit record button
  3. Select the checkbox in the Archive column

  1. Click the Post Edit button
The CDC website has all of the most updated VIS sheets available. While on the CDC website you are able to sign up for email alerts so you are notified each time a VIS is updated.