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Audit Logs Usage

Version 20.7
Path: Admin tab > Audit Trail button

Overview

Audit Logs are used to track auditable events in OP as performed by logged-in OP users. They can be viewed for a specific patient or for all patients within a certain date range. The reports available are:

Audit Trail of Changes to Records

The Audit Trail of Changes to Records tab displays changes made to a specific table in OP and the reason for the change. The most commonly used function of this tab is to view the before and after changes for a record. To include the before and after changes in the grid, click the Show/Hide Visible column button  (located to the left of the Date column) and select the Before Changes and After Changes checkboxes. 

Log of Access and Review of Records

The Log of Access and Review of Records tab displays actions taken on records, such as when records were viewed or when visit notes were opened or finalized. 

Disclosure Tracking

The Disclosure Tracking tab displays a log of information that was printed or released from a patient record and the recipient of the information.

Login Statistics

The Login Statistics tab displays staff login time, staff logout time, and workstation information. 

Version 20.6
Utilities > System Admin > Security Audit Trail

You can select an individual patient or see all changes from within a certain date range.

Click the tabs to see an audit of individual reports, such as:

  • Any Changes made to a Record.
  • Any Access or Review of a Record.
  • If any Disclosures were sent out.
  • The log-in Statistics of all employees.
  1. Select a Patient.
  2. Enter or Select Date(s)
  3. Select Show/Hide Visible column button.

To see the changes made: 

  1. Select Before Changes checkbox.
  2. Select After Changes checkbox.


Note: When you are in the Audit Trail of Changes Records tab and select to see the Before and After Changes for Visit Status, look at the After Changes column to view what the staff has changed the status to. An explanation of the codes are listed below.  

Visit status numeric value equivalent:

  • waiting room- 13
  • triage- 14 
  • in progress- 15 
  • finished- 201 
  • MD pt waiting- 202 
  • MD in progress- 203 
  • MD finished- 204 
  • Nurse pt waiting- 205 
  • Nurse in progress- 206 
  • Nurse finished- 207 
  • Nurse shots- 208 
  • Nurse labs- 209 
  • checked out- 17 
  • scheduled- 12 
  • note- 18 
  • no show- no show 
  • cancelled- cancelled