We are currently updating the OP Help Center content for the release of OP 14.19 or "OP 19". OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Audit Logs Usage

Version 14.19
Path: Admin tab > Audit Trail button > Audit Trail of Changes to Records tab

Overview

All reports available in the Audit Logs allow you to select an individual patient or see changes for all patients within a certain date range. The reports available are:

  • Audit Trail of Changes to Records: View changes taken to specific records, reason for change and a before and after look at the record.
  • Log of Access and review of records: View actions taken on records.
  • Disclosure Tracking: What information was printed from a patient record and recipient of the information.
  • Login Statistics: View staff login information.

View Changes to Records

  1. Click the Audit Trail of Changes to Records tab.
  2. Search for a patient.
  3. Select a date range in the Date(s) fields.
  4. To view a records before and after changes, click the Show/Hide Visible column button and select the Before Changes and After Changes checkboxes.



When you are in the Audit Trail of Changes to Records tab and select to see the Before and After Changes for Visit Status, remember to look at the After Changes column to view what the staff has changed the status to. An explanation of the codes for Visit Status changes are listed below. 
  • waiting room- 13
  • triage- 14 
  • in progress- 15 
  • finished- 201 
  • MD pt waiting- 202 
  • MD in progress- 203 
  • MD finished- 204 
  • Nurse pt waiting- 205 
  • Nurse in progress- 206 
  • Nurse finished- 207 
  • Nurse shots- 208 
  • Nurse labs- 209 
  • checked out- 17 
  • scheduled- 12 
  • note- 18 
  • no show- no show 
  • cancelled- cancelled
Version 14.10
Utilities > System Admin > Security Audit Trail

You can select an individual patient or see all changes from within a certain date range.

Click on the various tabs to see an audit of individual reports, such as:

  • Any Changes made to a Record.
  • Any Access or Review of a Record.
  • If any Disclosures were sent out.
  • The log-in Statistics of all employees.
  1. Select a patient.
  2. Select from and to dates.
  3. Select Show/Hide Visible column button.

To see changes made: 

  1. Choose Before Changes checkbox.
  2. Choose After Changes checkbox.



When you are in the Audit Trail of Changes Records tab and select to see the Before and After Changes for Visit Status, remember to look at the After Changes column to know what the staff has changed the status to. An explanation of the codes are listed below. 

Visit status numeric value equivalent:

  • waiting room- 13
  • triage- 14 
  • in progress- 15 
  • finished- 201 
  • MD pt waiting- 202 
  • MD in progress- 203 
  • MD finished- 204 
  • Nurse pt waiting- 205 
  • Nurse in progress- 206 
  • Nurse finished- 207 
  • Nurse shots- 208 
  • Nurse labs- 209 
  • checked out- 17 
  • scheduled- 12 
  • note- 18 
  • no show- no show 
  • cancelled- cancelled