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We are currently updating the OP Help Center content for the release of OP 20. OP 20 (official version 20.0.x) is the certified, 2015 Edition, version of the Office Practicum software. This is displayed in your software (Help tab > About) and in the Help Center tab labeled Version 20.0. We appreciate your patience as we continue to update all of our content.

Billing Analysis

Version 14.19

About Billing Analysis

Path: Billing tab > Transactions button > Transaction Analysis

The Billing Analysis window creates a detailed financial report for your office based on set parameters. Each transaction has its own entry in the Analysis. For example, a 99213 may have three entries: 

  • The 99213 charge
  • A patient’s copay
  • The insurance’s payment

Billing Analysis Map

NumberSectionDescription

1

Analyze tabThe Analyze tab shows transactions for particular categories based on set search criteria.  It creates a financial report with each transaction having its own entry.

2

Transaction Maintenance tabThe Transaction Maintenance tab shows transactions where the logged-in user is either the Rendering, Billing, Supervising, or Service Provider.  Transactions can be updated with the name of the rendering provider of the charge that was paid in this tab.

3

Search Criteria settingsSearch criteria settings narrow search results by selecting a reference date option based on selected reference dates.  Reference date report options include:
  • Charge/payment: This report pulls based on the charge date (usually the date of service) and payments and adjustments according to their payment date (which can be backdated at the time of posting).
  • Posting (entry): This report accesses charges, payments, and transactions that have a posting date within the time frame selected. Note: This date is time stamped from the local computer where the user is posting payments and does not take into consideration the date of service for charges or any backdating done when posting payments.
  • Daysheet, and Daysheet ID: This report accesses charges, payments and adjustments according to the date or ID that they were processed on a daysheet.

4

Analysis Grid CategoriesThe Analyze tab may list the following search result grid categories:
  • Transactions: Shows the charges, payments, and adjustment transactions.
  • Total Receipts: Shows payment transactions plus patient credits (includes voids).
  • Receipts for Deposit: Focuses on new money payment transactions and patient credits.
  • Accounting Transfers: Focuses on the patient credit account.  Uses posted date, or Daysheet ID.
  • Patient Credit Account: Focuses on credits for the patient’s account.
  • Void Transf. Only: Focuses on voids in the daysheet.
  • Practice Level Adjustment: Focuses on Practice level insurance adjustments.

5

Refresh GridRefresh grid refreshes and populates the grid with the latest report information based on the set analysis criteria.

6

Search Report Template
The Search Report Template creates, saves, and deletes the analysis criteria for a report.

7

GridThe grid displays the search results based on the set search criteria. 

Best Practice Suggestions for Financial Reporting

Use the posting (entry) date as the Reference date.

  • Avoid backdating.
  • Run a daysheet daily- Running daysheets daily protects the integrity of every practice’s financial data from human error and deliberate adjustment.
  • Regularly monitor financial and productivity reports.
Version 14.10

About Billing Analysis

Path: Reports Menu > Billing Transaction Analysis (Keyboard Shortcut keys: [Alt][R][T])

The Billing Analysis window creates a detailed financial report for your office based on set parameters. Each transaction has its own entry in the Analysis. For example, a 99213 may have three entries: 

  • The 99213 charge
  • A patient’s copay
  • The insurance’s payment

Billing Analysis Map

NumberSectionDescription

1

Analyze tabThe Analyze tab shows transactions for particular categories based on set search criteria.  It creates a financial report with each transaction having its own entry.

2

Transaction Maintenance tabThe Transaction Maintenance tab shows transactions where the logged-in user is either the Rendering, Billing, Supervising, or Service Provider.  Transactions can be updated with the name of the rendering provider of the charge that was paid in this tab.

3

Search Criteria settingsSearch criteria settings narrow search results by selecting a reference date option based on selected reference dates.  Reference date report options include:
  • Charge/payment: This report pulls based on the charge date (usually the date of service) and payments and adjustments according to their payment date (which can be backdated at the time of posting).
  • Posting (entry): This report accesses charges, payments, and transactions that have a posting date within the time frame selected. Note: This date is time stamped from the local computer where the user is posting payments and does not take into consideration the date of service for charges or any backdating done when posting payments.
  • Daysheet, and Daysheet ID: This report accesses charges, payments and adjustments according to the date or ID that they were processed on a daysheet.

4

Analysis Grid CategoriesThe Analyze tab may list the following search result grid categories:
  • Transactions: Shows the charges, payments, and adjustment transactions.
  • Total Receipts: Shows payment transactions plus patient credits (includes voids).
  • Receipts for Deposit: Focuses on new money payment transactions and patient credits.
  • Accounting Transfers: Focuses on the patient credit account.  Uses posted date, or Daysheet ID.
  • Patient Credit Account: Focuses on credits for the patient’s account.
  • Void Transf. Only: Focuses on voids in the daysheet.
  • Practice Level Adjustment: Focuses on Practice level insurance adjustments.

5

Refresh GridRefresh grid refreshes and populates the grid with the latest report information based on the set analysis criteria.

6

Search Report Template
The Search Report Template creates, saves, and deletes the analysis criteria for a report.

7

GridThe grid displays the search results based on the set search criteria. 

Best Practice Suggestions for Financial Reporting

Use the posting (entry) date as the Reference date.

  • Avoid backdating.
  • Run a daysheet daily- Running daysheets daily protects the integrity of every practice’s financial data from human error and deliberate adjustment.
  • Regularly monitor financial and productivity reports.