Correct Patient Vaccine Record

Version 14.19

About Correct Patient Vaccine Record

Path: Clinical tab > Patient Chart button > Immunizations > Enter Immunization button > Edit / Delete tab > select the Allow Edit checkbox > Change VFC Lot Info button
Path: Practice Management tab > Patient Chart button > Immunizations > Enter Immunization button > Edit / Delete tab > select the Allow Edit checkbox > Change VFC Lot Info button
Path: Billing tab > Patient Chart button > Immunizations > Enter Immunization button > Edit / Delete tab > select the Allow Edit checkbox > Change VFC Lot Info button

The Correct Patient Vaccine Record window corrects a patient’s vaccine record when the vaccine they received came from the wrong inventory category. Correcting the record will reconcile the vaccine inventory.  It is necessary to make these adjustments so the VFC tracking reports accurately reflect the VFC inventory usage.

How does this work?

A patient received a non-VFC vaccine.  It was later determined that the child was eligible for a VFC Vaccine.  First, you will need to choose the patient’s correct VFC eligibility status.  Then, click the Update button.

Three (3) processes will occur:

  • A new inventory item will be created using the same lot number but designated as VFC inventory.
  • The patient’s record will be updated with the new eligibility status and linking lot number ID.
  • Another inventory item will be created, taking a vaccine from an existing VFC lot and designating it as non-VFC for use at a later time.  If there is not a lot to choose from, then a reminder will be created:

[Lot item is a reminder: Non-VFC owes VFC] or [… VFC owes Non-VFC]

Correct Patient Vaccine Record Map

Number
SectionDescription

1

Patient’s VFC StatusThe Patient’s VFC status sets the patient’s VFC eligibility.

2

Update buttonThe Update button updates the Patient’s VFC status.
Version 14.10

About Correct Patient Vaccine Record

Path: Smart Toolbar > Chart button > Immunizations tab > Enter Immunization button > Edit / Delete tab > Check to Allow Edit checkbox > Change VFC Lot Info button

The Correct Patient Vaccine Record window corrects a patient’s vaccine record when the vaccine they received came from the wrong inventory category. Correcting the record will reconcile the vaccine inventory.  It is necessary to make these adjustments so the VFC tracking reports accurately reflect the VFC inventory usage.

How does this work?

A patient received a non-VFC vaccine.  It was later determined that the child was eligible for a VFC Vaccine.  First, you will need to choose the patient’s correct VFC eligibility status.  Then, click the Update button.

Three (3) processes will occur:

  • A new inventory item will be created using the same lot number but designated as VFC inventory.
  • The patient’s record will be updated with the new eligibility status and linking lot number ID.
  • Another inventory item will be created, taking a vaccine from an existing VFC lot and designating it as non-VFC for use at a later time.  If there is not a lot to choose from, then a reminder will be created:

[Lot item is a reminder: Non-VFC owes VFC] or [… VFC owes Non-VFC]

Correct Patient Vaccine Record Map

Number
SectionDescription

1

Patient’s VFC StatusThe Patient’s VFC status sets the patient’s VFC eligibility.

2

Update buttonThe Update button updates the Patient’s VFC status.