Vaccine Administered Incorrectly

Version 14.19

Overview

The information in this article will instruct you on correcting a vaccine administered incorrectly on a child's Immunization record. This can be the incorrect vaccine or lot. When a vaccine is administered incorrectly, it is necessary to remove the vaccine entry from the patient's chart and enter it correctly.

  1. Click the Chart button on the Smart Toolbar.
  2. Search for and select the patient.
  3. Click the Immunizations tab.
  4. Click the Enter Immunization button.
  5. Highlight the vaccine to remove from the patient record in the grid.
  6. Click the Edit/Delete tab.
  7. Select the Check to allow edit checkbox. Write down all detail in the top panel. This will be used when you reenter the corrected vaccine.
  8. Click the Delete button.
  9. Click OK to confirm the deletion.

  1. Click the dropdown arrow and select a reason from the list or type the reason for deleting the record in the Audit Trail window.
Note: The deleted vaccine will be added back into the inventory. 
  1. Enter the correct vaccine administered by following the steps below:
  1. Click the Immunizations tab.
  2. Click the Enter Immunization button.
  3. Click the Inventory tab.
  4. Double-click on the vaccine to administer in the top panel labeled Status: In Stock.
  5. Complete the Enter Vaccine Administration Information window.
Note: Use the information from the details you recorded in the delete process, which includes: Date/time vaccinated, body site, Counseling provider and Vaccinator.
  1. Deselect the Add vaccine to superbill checkbox if the vaccine has been billed.
  2. Click Save.

Note: It is recommended you count the inventory once the vaccine have been reentered to ensure you completed the process correctly.
Version 14.10

Overview

The information in this article will instruct you on correcting a vaccine administered incorrectly on a child's Immunization record. This can be the incorrect vaccine or lot. When a vaccine is administered incorrectly, it is necessary to remove the vaccine entry from the patient's chart and enter it correctly.

  1. Click the Chart button on the Smart Toolbar.
  2. Search for and select the patient.
  3. Click the Immunizations tab.
  4. Click the Enter Immunization button.
  5. Highlight the vaccine to remove from the patient record in the grid.
  6. Click the Edit/Delete tab.
  7. Select the Check to allow edit checkbox. Write down all detail in the top panel. This will be used when you reenter the corrected vaccine.
  8. Click the Delete button.
  9. Click OK to confirm the deletion.

  1. Click the dropdown arrow and select a reason from the list or type the reason for deleting the record in the Audit Trail window.
Note: The deleted vaccine will be added back into the inventory. 
  1. Enter the correct vaccine administered by following the steps below:
  1. Click the Immunizations tab.
  2. Click the Enter Immunization button.
  3. Click the Inventory tab.
  4. Double-click on the vaccine to administer in the top panel labeled Status: In Stock.
  5. Complete the Enter Vaccine Administration Information window.
Note: Use the information from the details you recorded in the delete process, which includes: Date/time vaccinated, body site, Counseling provider and Vaccinator.
  1. Deselect the Add vaccine to superbill checkbox if the vaccine has been billed.
  2. Click Save.

Note: It is recommended you count the inventory once the vaccine have been reentered to ensure you completed the process correctly.