Version 14.19

Path: Billing tab > Procedure (CPT) Codes button

Overview

There are two criteria necessary for a CPT Code to appear on your Electronic Superbill. The CPT Code must have:

• A Category
• A Sort Number

Adding a Category to a CPT Code

1. Open the CPT Code table using the path above.
2. Search for a CPT code by entering the code or description in the search field.
3. Click the Edit button .
4. Click the Category drop-down and select the appropriate category.
5. Click the Save button .

Editing or Deleting a CPT Code's Category Assignment

1. Open the CPT Code table using the path above.
2. If you know to which Category the CPT code has been assigned, select the Category radio button and choose the category from the drop-down list. If you do not know to which category the CPT code has been assigned, search for the CPT code.
3. Select the CPT code.
4. Click the Edit button.
5. To edit a category, click the Category drop-down and select the new category.
6. To delete a category assignment, click in the Category field and delete the text of the category that you do not want.
7. Click the Save button.

Creating a New Category 

The OP Software is delivered with multiple categories populated. You can, however, add and remove Categories that will be more meaningful to your practice. To create a new category that will be applied to CPT codes:

1. Open the CPT Code Table using the path above.
2. Search for a CPT code that you wish to add to a new category.
3. Click the Edit button to edit the CPT Code.
4. Click in the Category field.
5. Type the new Category name.

1. Click the Save button. The new category will now be visible in the Category drop-down list when searching for CPT codes.

Sort Numbers

Sort Numbers order the CPTs in each Category. You have the ability to add, edit/modify or delete Sort Numbers on CPT codes to control the order. If two CPTs are assigned the same sort number, the CPT which comes first numerically will appear above the other. Subsequent Sort Numbers will be pushed farther down the screen. 

Adding or Editing a Sort Number

1. Open the CPT Code Table using the path above.
2. Use the Category drop-down arrow to select a category.
3. Use the Sort # column to see which codes are currently assigned a sort and where changes may need to be made.
4. Find a Code where the sort number needs to be modified and type the desired number.

1. Click the Save button to save your changes.
2. Repeat steps 5 & 6 until the category is assigned appropriately.

Deleting a Sort Number

1. Open the CPT Code Table using the path above.
2. Click on the Category drop-down arrow.
3. Select a category from the drop-down menu. This will pull up all codes in that category.
4. Locate the code whose sort number should be removed.
5. Press Delete or Backspace on your keyboard.
6. Click the Save button to save your changes.
7. Continue as needed to remove additional sort numbers.

Version 14.10

Utilities > Manage Codes > Procedure (CPT) Codes

Overview

In order for a CPT Code to be included in the Electronic Superbill that Providers use to code their visits, it must be assigned to a Category in the CPT Code table.There are two criteria necessary for a CPT Code to appear on your Electronic Superbill.

• A Category
• A Sort Number

Adding a Category to a CPT Code

1. Open the CPT Code table using the path above.
2. Search for a CPT code by entering the code or description in the search field.
3. Click the Edit Record button .
4. Click the Category dropdown to select the appropriate category.
5. Click the Post Edit button  to save.
6. Click Exit to close the window.

Editing or Deleting a CPT Code's Category Assignment

1. Open the CPT Code table using the path above.
2. If you know which Category the CPT code as been assigned to, select the Category radio button and choose the category from the dropdown. If you do not know which category the CPT code has been assigned to, search for the CPT code.
3. Select the CPT code.
4. Click the Edit Record button.
5. To edit a category, click the Category dropdown and select the new category.
6. To delete a category assignment, click in the Category field and delete the text of the category that you do not want.
7. Click the Post Edit button to save.
8. Click Exit to close the window.

Note:  If a category has multiple CPT codes in it, you must remove the category title from each CPT code before the category will be completely deleted.

Creating a new Category 

The OP Software is delivered with multiple categories populated. You can, however, add and remove Categories that will be more meaningful to your practice. To create a new category that will be applied to CPT codes:

1. Open the CPT Code Table using the path above.
2. Search for a CPT code that you wish to add to a new category.
3. Click the Edit Record button to edit the CPT Code.
4. Click in the Category field.
5. Type the new Category name.

1. Click the Post Edit button. The new category will now be visible in the Category dropdown when searching for CPT codes.
2. Click Exit to close the window.

Sort Numbers

Sort Numbers order the CPTs in each Category on the Add/Edit Charges window. You have the ability to add, edit/modify or delete Sort Numbers on CPT codes to control the order. If two CPTs are assigned the same sort number, the CPT which comes first numerically will appear above the other. Subsequent Sort Numbers will be pushed farther down the screen. 

Adding or Editing a Sort Number

1. Open the CPT Code Table using the path above.
2. Click on the Category dropdown arrow.
3. Select a category from the dropdown menu. This will pull up all codes in that category.
4. Use the Sort # column to see which codes are currently assigned a sort and where changes may need to be made.
5. Find a code where the sort number needs to be modified and type the desired number.

Note:  Sort Numbers from 1 to 12 will appear in the center column of the Add/Edit Charges window. Sort numbers 13 and above will appear in the right column of the Add/Edit Charges window. If a CPT code has a sort number of 0 it will not appear in the Category.

1. Click the Post Edit button to save your changes.
2. Repeat steps 5 & 6 until the category is assigned appropriately.

Deleting a Sort Number

1. Open the CPT Code Table using the path above.
2. Click on the Category dropdown arrow.
3. Select a category from the dropdown menu. This will pull up all codes in that category.
4. Locate the code whose sort number should be removed.
5. Press Delete or Backspace on your keyboard.
6. Click the Post Edit button to save your changes.
7. Continue as needed to remove additional sort numbers.

Note: Remember, deleting the Sort number will remove the CPT code from the Electronic Superbill.