Edit or Refill a Controlled Substance

Version 14.19

Overview

A prescription for a controlled substance previously transmitted or printed cannot be edited. The ability to refill a controlled substance is dependent upon refill regulations enforced by the DEA. For more information see below. Click here to access the DEA website Part 1306-Prescriptions.

Schedule II Drugs:

  • No refills are permitted on schedule II drugs

Schedule III-IV Drugs:

  • No prescription for a controlled substance listed in Schedule III or IV shall be filled or refilled more than six months after the date on which such prescription was issued. No prescription for a controlled substance listed in Schedule III or IV authorized to be refilled may be refilled more than five times.

Edit a Prescription

Path: Smart Toolbar > Chart button > Medications tab
  1. Click on the medication to edit.
  2. Click on the Edit button .
  3. The following pop-up message will appear. "The controlled substance has already been processed. Please create a new prescription."

Medications tab

Refill a Controlled Substance

Path: Smart Toolbar > Chart button > Medications tab
  1. Check the medication to refill.
  2. Click the Refill button.

Medication tab

  1. A new prescription will be created with today's date.
  2. Check the new prescription and click the Send button .


  1. The Choose Pharmacy window will open. All pharmacies previously used by this patient will display. Select a pharmacy and click Send. If the pharmacy you are looking for is not listed click Choose from Master List.

If a pharmacy is enabled for EPCS it will have a checkbox in the EPCS column. Only pharmacies showing an EPCS checkbox can successfully receive prescription request for controlled substances. If a non-EPCS pharmacy is selected the following error will appear:

 


Pharmacy Chooser

  1. The eRx Summary open for your review. Click the Send button.

eRx Summary

  1. The EPCS sign in window will open.  Check the medication to send. Note: Only one prescription can be sent at a time. 
  2. Select your token. Note: The last token used will display. 
  3. Enter your Passphrase and the pin from your OTP token.
  4. Click Sign and Send.

EPCS Sign-in

  1. The prescription will enter a pending status until confirmation is received.

Medications tab

Refill Request e-Rx Center

Path: Smart Toolbar > Schedule button > e-Rx tab

Refill request for controlled substances are processed the same way as request for non-EPCS medications.

  1. Click on the Schedule button .
  2. Click on the e-Rx tab. 
  3. Click on the Refill/Change Requests tab. Refill request for controlled substances import here.
  4. Select the refill and click the Accept/Deny button.

 

Refill/Change Requests Tab

  1. Enter the number of refills and click Accept.

eRx Refill Summary

  1. The EPCS sign-in window will open.
  2. Confirm the medication and click Sign and Send.

EPCS Sign-in  

Version 14.10

Overview

A prescription for a controlled substance previously transmitted or printed cannot be edited. The ability to refill a controlled substance is dependent upon refill regulations enforced by the DEA. For more information see below. Click here to access the DEA website Part 1306-Prescriptions.

Schedule II Drugs:

  • No refills are permitted on schedule II drugs

Schedule III-IV Drugs:

  • No prescription for a controlled substance listed in Schedule III or IV shall be filled or refilled more than six months after the date on which such prescription was issued. No prescription for a controlled substance listed in Schedule III or IV authorized to be refilled may be refilled more than five times.

Edit a Prescription

Path: Smart Toolbar > Chart button > Medications tab
  1. Click on the medication to edit.
  2. Click on the Edit button .
  3. The following pop-up message will appear. "The controlled substance has already been processed. Please create a new prescription."

Medications tab

Refill a Controlled Substance

Path: Smart Toolbar > Chart button > Medications tab
  1. Check the medication to refill.
  2. Click the Refill button.

Medication tab

  1. A new prescription will be created with today's date.
  2. Check the new prescription and click the Send button .


  1. The Choose Pharmacy window will open. All pharmacies previously used by this patient will display. Select a pharmacy and click Send. If the pharmacy you are looking for is not listed click Choose from Master List.

If a pharmacy is enabled for EPCS it will have a checkbox in the EPCS column. Only pharmacies showing an EPCS checkbox can successfully receive prescription request for controlled substances. If a non-EPCS pharmacy is selected the following error will appear:

 


Pharmacy Chooser

  1. The eRx Summary open for your review. Click the Send button.

eRx Summary

  1. The EPCS sign in window will open.  Check the medication to send. Note: Only one prescription can be sent at a time. 
  2. Select your token. Note: The last token used will display. 
  3. Enter your Passphrase and the pin from your OTP token.
  4. Click Sign and Send.

EPCS Sign-in

  1. The prescription will enter a pending status until confirmation is received.

Medications tab

Refill Request e-Rx Center

Path: Smart Toolbar > Schedule button > e-Rx tab

Refill request for controlled substances are processed the same way as request for non-EPCS medications.

  1. Click on the Schedule button .
  2. Click on the e-Rx tab. 
  3. Click on the Refill/Change Requests tab. Refill request for controlled substances import here.
  4. Select the refill and click the Accept/Deny button.

 

Refill/Change Requests Tab

  1. Enter the number of refills and click Accept.

eRx Refill Summary

  1. The EPCS sign-in window will open.
  2. Confirm the medication and click Sign and Send.

EPCS Sign-in