We are currently updating the OP Help Center content for the release of OP 14.19 or "OP 19". OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Edit Vaccine Products

Version 14.19

Overview

There may be instances when the vaccine information used in the selection of inventory or administration of vaccines needs to be edited. To edit fields in the Vaccine Codes, follow the instructions below.

Edit Vaccine Products

  1. Open the vaccine code table (Practice Management tab More button (Reference Data group) > Vaccine Products button).
  2. Locate the vaccine you would like to edit and click on the line once to highlight it.
  3. Click ellipsis button  under the E column.
  4. The Vaccine Code Table Details will appear. Make changes or utilize the dropdown arrow to select an item from the populated lists. The Vaccine Name field is not able to be changed, as it is tied into Vaccine Forecasting. 
Note: The Dose size/units entered in this table will transfer to claims when the vaccine is coded. For more information on how vaccine codes pass to claims, click here.
  1. Once you have made all changes, click Save.

Note: If you have changed the Inventory Name of a vaccine in the Vaccine Code Table you must edit the Vaccine Inventory.  If this step is not complete, the practice will be unable to administer vaccines even though there is inventory available.

Edit Vaccine Inventory when Changing Inventory Name

  1. Open Maintain Vaccine Inventory (Practice Management tab > Manage Vaccine Inventory button).
  2. Locate the vaccine in the list and click the ellipses button in the Edit Vaccine Inventory Item Detail column ().
  3. Click the dropdown arrow in the Inventory name field.
  4. Locate and select the new inventory name.
  5. Click Save.
  6. Repeat steps 1-5 for all lots with the name change, this will include any lots that are Inactive.
Version 14.10
  1. Open Maintain Vaccine Inventory (Activities > Maintain Vaccine Inventory).
  2. Locate the vaccine in the list and click the ellipses button in the Edit Vaccine Inventory Item Detail column ().
  3. Click the dropdown arrow in the Inventory name field.
  4. Locate and select the new inventory name.
  5. Click Save.
  6. Repeat steps 1-5 for all lots with the name change, this will include any lots that are Inactive.


Version 14.10

Overview

There may be instances when the vaccine information used in the selection of inventory or administration of vaccines needs to be edited. To edit fields in the Vaccine Codes, follow the instruction below.

Edit Vaccine Products

  1. Open the vaccine code table (Utilities > Manage Codes > Vaccine Products).
  2. Locate the vaccine you would like to edit and click on the line once to highlight it.
  3. Click   under the column labeled .
  4. The Vaccine Code Table Details will pop up, and you will be able to make changes or utilize the drop down arrow to pick a choice from the populated lists.
Note: The Dose size/units entered in this table will transfer to claims when the vaccine is coded. For more information on how vaccine codes pass to claims, click here.
  1. Once you have made all changes, click Save.

Note: If you have changed the Inventory Name of a vaccine in the Vaccine Code Table you must edit the Vaccine Inventory.  If this step is not complete, the practice will be unable to administer vaccines even though there is inventory available.

Edit Vaccine Inventory when Changing Inventory Name

  1. Open Maintain Vaccine Inventory (Practice Management tab > Manage Vaccine Inventory button).
  2. Locate the vaccine in the list and click the ellipses button in the Edit Vaccine Inventory Item Detail column ().
  3. Click the dropdown arrow in the Inventory name field.
  4. Locate and select the new inventory name.
  5. Click Save.
  6. Repeat steps 1-5 for all lots with the name change, this will include any lots that are Inactive.
Version 14.10
  1. Open Maintain Vaccine Inventory (Activities > Maintain Vaccine Inventory).
  2. Locate the vaccine in the list and click the ellipses button in the Edit Vaccine Inventory Item Detail column ().
  3. Click the dropdown arrow in the Inventory name field.
  4. Locate and select the new inventory name.
  5. Click Save.
  6. Repeat steps 1-5 for all lots with the name change, this will include any lots that are Inactive.