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Enabling Strong Passwords

Version 14.19
Path: Admin tab > Global Preferences > Security tab

Overview

Enabling strong passwords is a way to apply a defined list of password settings for all users. Click here to review OP's recommendations for creating and maintaining Strong Passwords.

WarningIf the Strong Password feature is disabled or enabled, all user passwords will need to be reset. 

Enable Strong Passwords

  1. Navigate to the System Preferences window by following the path above.
  2. Select the Use strong password validation checkbox. 
  3. Complete the password rules. Once rules are saved, if any of the rules are not followed during password creation, the password will be denied. These rules do not operate independently. Meaning, you must enable strong passwords in order to set all of the rules. The image below is followed by a description of what each setting means as it relates to what is entered each field: 

  • The user must enter a password of 8 or more characters
  • If the user enters an incorrect password 3 times in a row, the login will be disabled.
  • If a user resets the password, and it is one of the last 6 passwords used, the user will be prompted to enter another password.
  • If a user resets the password, the user will not be permitted to reset the password within the next 90 days. This keeps a user from quickly recycling a password.

Note: Given the setting of the Minimum # of days the user cannot, in one sitting, change the password 6 times to get back to their original password. The user must set the password and then wait 90 days before setting the password again.

Re-enable Disabled Users

Users are automatically disabled when they have exceeded the number of consecutive login attempts (per the set rules) or when a user’s Login ID is changed. In the latter scenario, OP will also remove that user from all Membership categories in the Security Administration window. Users can be re-enabled by a Practice Administrator. To re-enable a user:

  1. Navigate to the Security Settings window:  Admin tab > Security Administration.
  2. Select the user from the Users column in the left panel of the window.
  3. Right-click the user's name and select Edit User.
  4. Select the Enabled checkbox.
Version 14.10

Enabling Strong Passwords

Click here to review OP recommendations for creating and maintaining Strong Passwords.  

Enabling strong passwords is a way to apply a defined list of password settings for all users.  To enable strong passwords:

  1. In the Main Menu, select Utilities > System Admin > System Preferences > Security tab.
  2. Select the Use strong password validation checkbox.  This will activate the following rules:
  • The user must enter a password of 8 or more characters
  • If the user enters an incorrect password 3 times in a row, the login will be disabled.
  • If a user resets the password, and it is one of the last 6 passwords used, the user will be prompted to enter another password.
  • If a user resets the password, the user will not be permitted to reset the password within the next 90 days. This keeps a user from quickly recycling a password.
Note: Given the setting of the Minimum # of days the user cannot, in one sitting, change the password 6 times to get back to their original password. The user must set the password and then wait 90 days before setting the password again.
  1. If any of the above rules are not followed during password creation, the creation will be denied.
  2. These rules do not operate independently.  For example, you must enable strong passwords in order to set one rule, such as Minimum # of Days. Each configuration field must contain data. It cannot be empty.


Warning: If this feature is disabled or enabled, all passwords will need to be reset. See below for the message when the Use strong password validation is changed.

Re-enable Disabled Users

Users who have entered an incorrect password 3 times, per the above configuration, will be disabled.  In order to re-enable them:

  1. Select Utilities > System Admin > Security Administration
  2. Select the User from the left column.
  3. Right-click the user's name and select Edit User.
  4. Select the Enabled checkbox.
Note: If a user’s Login ID is changed, OP will remove that user from all Membership categories in the Security Administration window, and the user may need to be enabled.