Entering a Multi-Dose Vial

Version 14.8

Adding Multi-Dose Vials of Fluzone to Your Vaccine Inventory

The number of doses in a multi-dose vial will depend on whether you are using it for 6-35 months or 3 years and older. When you receive your shipment determine how many vials will be assigned to 6-35 months and 3 years+. Label the vials in the refrigerator so staff know which vial to use for each age group.

Flu Vaccine inventory for 6-35 months

  1. Click Activities on the Smart Toolbar.
  2. Select Maintain Vaccine Inventory.
  3. Click the Add a new lot to the vaccine inventory button.
  4. Select the inventory specific to the shipment received. 
  • Inventory name: FLUQ35 and Vaccine Name: FLU-IIV4 6-35m
  • Inventory name: FLUQ35PF and Vaccine Name: FLU-IIV4 6-35m pf
  1. Enter NCD ID, Manufacturer, Lot number, and Expiration date.
  2. Select the Funding source and Practice location.
  3. (Optional) Enter Cost per dose.
  4. Enter the number of doses in the Total doses in lot field.
Each 5 mL vials contains 20 - 0.25 mL doses. If you have 5 vials the total number of doses entered is 100.

  1. Complete all remaining information and click Save.

Flu Vaccine Inventory for 3 years+

  1. Click Activities on the Smart Toolbar.
  2. Select Maintain Vaccine Inventory.
  3. Click the Add a new lot to the vaccine inventory button.
  4. Select the inventory specific to the shipment received. 
  • Inventory name: FLUQ3+ and Vaccine Name: FLU-IIV4 3yrs+
  • Inventory name: FLUQ3+PF and Vaccine Name: FLU-IIV4 3yrs+ pf
  1. Enter NCD ID, Manufacturer, Lot number and Expiration date.
  2. Select the Funding source, and Practice location.
  3. (Optional) Enter Cost per dose.
  4. Enter the number of doses in the Total doses in lot field.
Each 5 mL vials contains 10 - 0.5 mL doses. If you have 5 vials the total number of doses entered is 50.

  1. Complete all remaining information and click the Save button.

Adding Other Multi-Dose Vials

Vaccines such as IPV are packaged in multi-dose vials. For instance, one vial of IPV has approximately 10 doses per vial. Once a new shipment of this vaccine is received, you will need to enter the new shipment of the vaccine into OP. You will need to add all of the doses together and then enter that number into your new inventory entry.

For example, if your practice received 5 vials of IP,  your inventory entry would look like this:

What if I am able to get more than 10 doses out of a vial?

There are instances where you are able to get more than 10 doses out of a multi-dose vial. When that does occur, you are able to edit the current lot being used by clicking on the   and increasing the Total doses in lot.