Immunizations & Vaccines FAQs

When do I use Quick Entry for vaccines?

To see when you should use Quick Entry click here to see the solution.

Note: Quick Entry is used when you're entering historical vaccination information. In this case, the entry of the vaccination will not take a dose out of your inventory.

How do I add vaccines into inventory?

To add vaccines into your vaccine inventory click here to see the solution. 

How do I enter in multi-dose FLU?

To enter in a multi-dose Flu vaccine click here to see the solution.

How do I manage vaccine inventory?

For information on managing your vaccine inventory click here.

When do I use Enter Immunization for vaccines?

To see when you should use the Enter Immunization button for vaccines click here to see the solution.

How do I enter vaccine ordered?

To enter a vaccine that was ordered click here to see the solution.

How do you sign consents from a tablet?

There are multiple ways to pull up a consent form and electronically sign the form from a touchscreen tablet or a computer.

From the Patient Register:

  1. Open the Patient Register by clicking on the Rgstr button.
  2. Click Consents tab.
  3. Click Attach Doc button.
  4. Select consent form that you wish to add.
  5. Click Use Selected Document.
  6. Click Sign button.
  • Have the parent electronically sign the consent form using his/her finger or a mouse.
  1. Click Apply in the Consent/Directive Document window.  
  2. Click Ok to save the consent form.

From the Patient Chart:

  1. Open the Patient Chart by clicking on the Chart button.
  2. Click Immunizations tab.
  3. Click Consent Form.
  4. Select consent form that you wish to add.
  5. Click Use Selected Document.
  6. Click Sign button.
  • Have the parent electronically sign the consent form using his/her finger or a mouse.
  1. Click Apply in the Consent/Directive Document window.  
  2. Click Ok to save the consent form.

From the Patient Account:

  1. Open the Patient Account by clicking on the Accnt button.
  2. Click Consents tab.
  3. Click Attach Doc button.
  4. Select consent form that you wish to add.
  5. Click Use Selected Document.
  6. Click Sign button.
  • Have the parent electronically sign the consent form using his/her finger or a mouse.
  1. Click Apply in the Consent/Directive Document window.  
  2. Click Ok to save the consent form.

From Document Management:

  1. Open the Document Management window by clicking on the Docs button.
  2. Search for patient.
  3. Select consent form that you wish to sign in the Acquisition Panel.
  4. Click Edit button in the Document Controls Toolbar.
  5. Click Sign button at bottom of window.
  • Have the parent electronically sign the consent form using his/her finger or a mouse.
  1. Click Save.  

For information on viewing Consent forms in OP 14, click here.

How do I correct Vaccine Inventory when changing inventory name?

  1. Open Maintain Vaccine Inventory (Activities > Maintain Vaccine Inventory).
  2. Locate the vaccine in the list and click the ellipses button in the Edit Vaccine Inventory Item Detail column ().
  3. Click the dropdown arrow in the Inventory name field.
  4. Locate and select the new inventory name.
  5. Click Save.
  6. Repeat steps 1-5 for all lots with the name change, this will include any lots that are Inactive.

What is the DTaP-IPV (Kinrix) Pop-up Warning?

The DTaP-IPV warning window provides a warning and conditions for administering the DTaP-IPV vaccine. It compares the patient's data with the requisites for administering DTaP-IPV and displays them in the window.

Warning:

  • Status: Indicates the administration of DTaP-IPV (Kinrix) conditions
  • PATIENT STATUS: Indicates the patient's vaccine administration data for DTaP and IPV compared to the DTaP-IPV status conditions.

Click here to review the Release Notes for 14.8.34 for a detail description of the changes.

How do I view past vaccine inventory?

In order to view past Vaccine Inventory, you must mark the "past" lots as Retired in the Availability field. The Retired lots must also contain a Retired Date. Once that has been confirmed, you may do the following to view past inventory:

  1. Select the Retired radio button in the Availability section of the Vaccine Inventory window.
  2. Add the Date Retired column to the grid.
  3. Click the filter located in the Date Retired column header.
  4. Set a Custom Filter to reflect the date range that you wish to view for the past inventory.



What is the correct spacing for administering live vaccines?

Two or more injectable or nasally administered live vaccines that not administered on the same day should be separated by at least 4 weeks.