Implantable Device FAQs

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1. Navigate to the Sign Up page of the Unified Medical Language System (UMLS) site by clicking here.
2. Read and follow the instructions to Request a UMLS License. 
3. Complete the UMLS License Request Form. Once UMLS has approved the license, you will receive an email notification.
4. Navigate back to the Unified Medical Language System site by clicking here; click the Sign In button at the top of the window.
5. Select the method to authenticate your login and click the My Profile button. 
6. Copy your API Key information as it must be entered into the Merchant ID Field in the Correspondent Table, following the steps listed here.

Office Practicum accesses Implantable Device information using a program created by the U.S. National Library of Medicine called AccessGUDID.  The National Library of Medicine requires an individual from each practice to obtain a free Unified Medical Language System (UMLS) Metathesaurus License and create an UMLS Terminology Services (UTS) account before they can access AccessGUDID through their EHR vendor.  

Please click here for instructions on how to acquire credentials.

If you have already acquired these credentials and receive this message, it means the credentials have been entered incorrectly into the Correspondent record or have not been entered at all. Review the UMLS National Library of Medicine Correspondent record to troubleshoot this issue. 

The UDI that was searched was not valid or does not exist in the GUDID (Global Unique Device Identifier Database). Please re-check the UDI (Unique Device Identifier) which can be found on the Implantable Device packaging under or near the barcode. You must type the entire string of characters including the parentheses. 

If you are still receiving an error, please visit the following website: https://accessgudid.nlm.nih.gov/ to search for the Implantable Device using the UDI. If the Implantable Device you are looking for cannot be found after the search, then it is not included in the GUDID and cannot be added to OP. If you did find the Implantable Device, then please contact OP Support for further assistance.

Not at this time, but we do have plans to enhance the functionality of Implantable Devices by giving users the ability to use a barcode scanner to add an Implantable Device to a patient’s chart.

If the Implantable Device is considered a tissue-based product or HCT/P, OP will include a Donor ID that is found from the search within the GUDID (Global Unique Device Identifier Database). The field will not present within the form if the Implantable Device is not considered a tissue-based product.

In order to access the Correspondent table in OP, the user must have the permission: Admin_Manage_Connections. There are two Correspondent records needed in order to be able to enter Implantable Device records for a patient, Access GUDID and National Library of Medicine. These are included in OP and do not need to be added.

The UMLS (National Library of Medicine) record must be updated with the API Key assigned by UMLS in order to enter Implantable Devices into a patient's chart or Visit Note. To enter the credentials into the correspondent record:

1. Navigate to the Correspondents table: Admin tab > Connections.
2. In the grid at the top of the window, select the record with Correspondent Name National Library of Medicine.
3. Click the Edit button .
4. Enter the UMLS API key in the Merchant ID field.
5. Click the Save button .