Version 14.19

ALERT: Importing and exporting documents is currently unavailable, and the OP Team is working hard to return the functionality as soon as possible. The steps in this article are temporarily unavailable.

Note: This article applies only to OP's Cloud environment. For exporting and importing in a Client Server environment, click here.

Overview

When trying to import or export files within the Office Practicum Cloud Solution, you need to be sure that you are using the correct location.  This article explains how to export and import templates using the Cloud Server.

Export

1. Create a folder on your local computer where you want to save your exported template.
2. In OP, navigate to Clinical tab > Encounter Templates or Well Visit Templates to open the template editor window.
3. Select the template to export. 
4. Click the Export button. A confirmation message is displayed.
5. Click Selected or All in the confirmation window.

1. Within the File Explorer window:

1. Navigate to the Network drive in the Save As window.
2. Double-click tsclient.
3. Double-click the \\tsclient\C Share or your local folder.
4. Navigate to the folder you created in Step 1.
5. Click the Save button. An information window is displayed to confirm the export. 

1. Click OK.

Import

Warning: For warnings and procedures for importing templates, refer to the following related articles: Warnings: Before You Share Templates  OP Template Sharing Catalog Customizing Shared Templates OP is not obligated to fix your templates or your data if you import or share templates and damage either your templates or data in the process.

1. In OP,  navigate to Clinical tab > Encounter Templates or Well Visit Templates to open the template editor window.

Tip: OP  recommends that you import and share only Encounter templates. The Bright Futures templates provided by default in OP include all of the Well Visit information you will need to capture and you may overwrite or duplicate your existing Well Visit templates.

1. Click the Import button. The File Explorer window is displayed.
2. In the Network folder, navigate to tsclient > \\tsclient\C > Users to locate the files you downloaded to your computer.

1. Click on the file you want to import.
2. Click the Open button.
3. Click the OK button in the confirmation windows. The template is imported into OP.

Note: When you import a template in the Cloud environment, OP duplicates the template name. OP does not add "-COPY" to the filename and does not create a timestamp. To determine which of the templates is the most recent, compare the numbers displayed in the Note ID field. OP increments the Note ID number by one for each imported template.

1. Locate and select the imported template in the template list.
2. Click the Edit button.
3. (Diagnosis and Symptom Templates Only) To the right of the Author field, click the Clear button to remove the defaulted Author ($FX).  
4. (If needed) Customize the imported template. It is a Best Practice to review all imported templates to ensure they are set up to best meet the needs and workflows of your practice. 

Version 14.10

This article applies only to OP 14 in the Cloud environment. For exporting and importing in a Client Server environment, click here.

Overview

When trying to import or export files within the Office Practicum Cloud Solution, you need to be sure that you are using the correct location.  This article explains how to export and import templates using the Cloud Server.

Export

1. Create a folder on your local computer where you want to save your exported template.
2. In OP 14, select Utilities / Manage Clinical Features / Encounter Template Editor or Well Visit Template Editor. The template list displays.
3. Select the template to export. 
4. Click the Export button . OP 14 displays a confirmation message.
5. Click Selected or All in the confirmation window.

1. Within the File Explorer window:

1. Navigate to the Network drive in the Save As window.
2. Double-click tsclient.
3. Double-click the \\tsclient\C Share or your local folder.
4. Navigate to the folder you created in Step 1.
5. Click the Save button.

OP 14 displays an information window. 

1. Click OK.

Import

Warning: While OP Version 14.6.12 introduced functionality that prevents the duplication of Encounter Questions when importing templates, if you are not careful when importing templates, you may inadvertently overwrite existing templates in your OP 14 system. It may be very difficult to undo any changes to your base templates after importing revisions of those templates. For warnings and procedures for importing templates, refer to the following related articles: Warnings: Before You Share Templates  OP 14 Template Sharing Catalog Customizing Shared Templates OP is not obligated to fix your templates or your data if you import or share templates and damage either your templates or data in the process.

1. In OP 14, select Utilities / Manage Clinical Features / Encounter Template Editor or Well Visit Template Editor. The template list displays.

OP recommends that you import and share only Encounter templates. The Bright Futures templates provided by default in OP 14 include all of the Well Visit information you will need to capture and you may overwrite or duplicate your existing Well Visit templates..

1. In the Template Editor, click the Import button.
2. In the File Explorer window, locate the files you downloaded to your computer.

1. Click on the file you want to import.
2. Click the Open button.
3. Click the OK button in the popup confirmation windows.

OP 14 inports the selected template.

Note: When you import a template in the Cloud environment, OP 14 duplicates the template name. OP 14 does not add "-COPY" to the filename and does not create a timestamp. To determine which of the templates is the most recent, compare the numbers displayed in the Note ID field. OP 14 increments the Note ID number by one for each imported template.

1. You can now edit and rename one of the templates.
2. When you import a template in the Cloud environment, OP 14 uses $FX for the By extension VERIFY THIS TEXT, THAT IT IS THE "BY EXT"  To edit the template, change the By extension to UFX.
3. To delete a template, after changing the By extension to UFX, you must assign yourself as the owner of the template  VERIFY THAT WE WANT TO PROVIDE ANY INFO ON DELETING TEMPLATES. IF SO, SHOULD WE ADVISE THEY ONLY DELETE IMPORTED/DUPLICATED TEMPLATES?
4. Customize the imported template. It is a Best Practice to review all imported templates to ensure they are set up to best meet the needs and workflows of your practice. Refer to Customizing Shared Templates for details.