We are currently updating the OP Help Center content for the release of OP 14.19 or OP 19. OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Linking a Signature to a Provider

Version 14.19

The following steps can be taken to link a signature to a provider in OP versions 14.19.6 and higher.

We recommend using a .tif file for your signature image. Though other formats can work in the OP software, a .tif file will provide you with the best image quality.

Scanning the Signature

  1. Have the provider write their signature on a clean piece of white paper.  For best results, use a black pen and write a large signature.
  2. Open the Documents window (CTRL + Q).
  3. Place the signature in the scanner, then press the Scanner icon button.
  4. Once the signature is scanned, it will appear in the Sketch Folder panel.
  5. Drag the signature to the Insert Mode panel.
  6. Crop the image using the Crop icon on the scanning toolbar.
  1. Click the Crop button.
  2. Click and hold the top-left corner of the signature, and drag the mouse to the bottom right corner of the signature.
  3. Release the mouse button.  The signature will be cropped to size.
  1. On the Tools panel, set Item type to Office Administration.
  2. Set the Item category to Signature.
  3. Select the Reviewed? checkbox.
  4. In the Notes section, enter the provider who wrote the signature (ex: Dr. Smith's signature).
  5. You may leave the Addressee and Status fields empty.
  6. Click Save. Click the No button if prompted to start a new record.

Linking the Signature to the Provider

A provider's signature is attached to the provider's record in the Staff Directory. In order to enter or edit provider information, the user must have the permission: PM_Provider_Modify

  1. In the Practice Management tab, click Staff/Providers
  2. Select the Provider in the Staff Name column and click on the Edit button .
  3. Click the Provider Info tab.
  4. Click the Add Signature Graphic button. The Search for Documents window opens.
  5. Search for the Item Type of Office Administration, highlight the appropriate signature and click on the Use Selected Document button at the bottom of the window. 
  6. Close the Linked Address Book window.
  7. Click the Save button to save and close the Staff Directory.
  8. Run a report with a signature to confirm signature was added to the database correctly.
  • Reports with signatures include certain prescriptions, school/camp forms, chart reports, and letters.
Version 14.10
We recommend using a .tif file for your signature image. Though other formats can work in the OP software, a .tif file will provide you with the best image quality.

Scanning the Signature

  1. Have the provider write their signature on a clean piece of white paper.  For best results, use a black pen and write a large signature.
  2. Open the Documents window (CTRL + Q).
  3. Place the signature in the scanner, then press the Scanner icon button.
  4. Once the signature is scanned, it will appear in the Sketch Folder panel.
  5. Drag the signature to the Insert Mode panel.
  6. Crop the image using the Crop icon on the scanning toolbar.
  1. Click the Crop icon button.
  2. Click and hold the top-left corner of the signature, and drag the mouse to the bottom right corner of the signature.
  3. Release the mouse button.  The signature should be cropped to size.
  1. On the Tools panel, set Item type to Office Administration.
  2. Set the Item category to Signature.
  3. Select Yes in the reviewed section.
  4. In the Notes section, enter the provider who wrote the signature (ex: Dr. Smith's signature).
  5. You may leave the Addressee and Status fields empty.
  6. Save the record with the green checkmark button at the bottom of the window to save.  Click the No button on the New Record pop-up. 

Linking the Signature to the Provider

  1. Click the Addressbook button on the smart toolbar. 
  2. Search for the Provider and click on the edit pencil button.
  3. Click on the Staff/Provider tab, and then click on the Add Signature Graphic button. 
  4. Search for the Item Type of Office Administration, highlight the signature and click on the Use Selected Document button at the bottom of the screen. 
  5. Close the Linked Address Book window.
  6. Click the green checkmark button to save.
  7. Close the Scanned Items window.
  8. Run a report with a signature to confirm signature was added to the database correctly.
  • Reports with signatures include certain prescriptions, school/camp forms, chart reports, and letters.