About Medical Record Disclosure Tracking (Access Patient Records)
Path: Log In/Out menu > Emergency Privileges Override Log In ([Alt][L][E])
The Medical Record Disclosure Tracking window has two purposes (for access to a patient's records). The first provides a staff member, who normally does not have access to a patient’s information, emergency access privileges to the patient’s record. The staff member must enter a user name, password, and reason for why the information was accessed. This action is logged.
Medical Record Disclosure Tracking Map (Access Patient Records)
|User Credentials||User Credentials (user name and password) are required to access the patient’s information.|
|Reason Dropdown||The Reason dropdown logs the reason why the patient’s record was accessed.|
|Additional Information||The Additional Information box inputs further clarification details about why the patient’s record was accessed.|
About Medical Record Disclosure Tracking (Print Patient Records)
The second type of Medical Record Disclosure Tracking window (for printed records) provides tracking for any items printed from a patients electronic chart. This is able to be tracked through the audit trail.
Medical Record Disclosure Tracking Map (Print Patient Records)
|Medical Record to be Printed||Selects the areas of a patient's medical records to be printed. Select the record from the complete record list (left box) and click the Copy button. Clicking the Copy button will copy the record from the patient's complete record list (left box) to the records to be printed list (right box).|
|Recipient of the Records Being Released||The Recipient of the Records Being Released drop down selects the recipient of the printed records.|
|Additional Recipient Information||The Additional Recipient Information box inputs further clarification details about the recipient (and why the patient's account was accessed).|
|4||Who Authorized this Request||The parent or guardian who authorized the patient records to be printed/released.|
|5||Staff Member||Indicates the Staff Member that processed the release of the patient's records.|
|6||Function Buttons||The Function buttons accept (by clicking the OK button) or deny (by clicking the Cancel button) the Medical Records from being printed.|