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Medication Favorites and Validating NDCs

Version 14.19

Overview

It is best practice for Medication Favorites be reviewed prior to EHR go-live. Periodically, you may need to edit or delete Medication Favorites for duplicate entries and changes such as organization, naming or number of refills. In addition, approximately every 3 to 6 months the Validate NDCs procedure should be run to ensure the NDC code that is associated with the Medication Favorite is still valid. Valid 11-digit NDCs are required to send prescriptions from the Medication Favorites list.

Edit Medication Favorites

  1. Navigate to the Medication Finder window: Clinical tab > Medication Favorites.
  2. Locate the medication that requires editing by clicking the + to expand a Category.
  3. Select the Medication to edit, and click the ellipsis button located in the Edit column.
  • The following areas may be edited:
    • Template title: Click and enter how the medication is viewed when doing a medication lookup. The Template title is used when searching for a medication, this can be a user friendly name.
    • Category: Select a Category from the drop-down menu. If the Category does not exist enter the name to create a new Category.
    • Privacy level: Select a Privacy level from the drop-down menu.
    • Allow proxy by non-prescribers: Select the checkbox if the Medication can be prescribed by non-prescriber staff that are assigned proxy privileges in their user profile.
    • Freeform Sig: Enter freeform sig text in Line 1 and/or Line 2. This Field is not required, but can be used when selecting the Freeform radio button for the SIG.
    • Formatted Sig: Click in any field and make the changes. The information is displayed when the Formatted radio button is selected for the SIG.
    • Notes: Enter notes for the Prescription in the Prescriber note or Pharmacist note field. The information entered in either field will populate when the Medication is prescribed. Both fields will be sent electronically with the Prescription.
  1. Click the OK button to save the edits.

Delete Medication Favorites

  1. Navigate to the Medication Finder window: Clinical tab > Medication Favorites.
  2. Locate the medication to delete by clicking the + to expand a Category.
  3. Select the Medication to delete, and click the ellipsis button  located in the Edit column.
  4. Click the Delete button .
  5. Click OK to confirm the deletion.

Validate NDCs

To validate the NDCs associated to your Medication Favorites:

  1. Navigate to the Medication Finder window: Clinical tab > Medication Favorites.
  2. At the bottom of the Medication Finder window, click the Validate NDCs button.

  1. Click the OK button on the Warning pop-up box to continue. Once the operation is completed, medications with Invalid NDCs are highlighted in red. 
  2. To locate the invalid Medications:
  1. Select the Expand All checkbox.
  2. Click the Filter button on the Invalid column.
  3. Select the True checkbox.

  1. Correct the invalid NDCs by following these steps:
  1. Select a Medication, and click the ellipsis button  in the Edit column. The Edit Drug Detail window is displayed.
  2. Click the ellipsis button in the Drug or Device field. The Medication Finder window is displayed with the Drug name pre-populated.

  1. Select the Medication from the Master List.

Tip: If the Medication is not displayed in the Master List right away, search for the drug at the top of the window using an abbreviated name, generic name, or brand name. 

  1. Click the OK button.
  2. From the Edit Drug Details window, click the OK button to update the Medication.
  3. Deselect the checkbox in the Invalid column.
  4. Repeat the above steps until all invalid NDC numbers are corrected.
Version 14.10
Path: Utilities > Manage Clinical Features > Medication Favorites (Keyboard Shortcut keys: [Alt][U][F][M])

Overview

Medication Favorites need to be updated and reviewed approximately every 3 to 6 months with the proper NDC. This occurs when you get OP installed. This is also where you will give your staff Proxy rights to write prescriptions on behalf of the Provider. Please keep in mind that NDC's will need to be valid to send prescriptions from this list.

To successfully send Medications electronically your Medication Favorites will require a valid NDC number. To validate your medication favorites follow these steps:

  1. At the bottom of the Medication Favorites, click the Validate NDCs button.

  1. Click the OK button to continue. Once the operation is complete, a pop-up box is displayed to notify you of how many NDCs are invalid. Click the OK button to continue. All invalid Medications are highlighted in red.

  1. Click on the ellipsis edit button to update the NDC (you may filter all invalid Medications by clicking the drop-down menu on the Invalid column and select True to select only the invalid Medications).

  1. The Edit Drug Details window is displayed. Click the ellipsis edit button to search for the updated NDC (you may need to search for the generic medication name).

  1.  If staff may write this on behalf of the Providers, you can select the Allow Proxy by non-prescribers checkbox.
  2. Click the OK button to save your work.
  3. Deselect the Invalid checkbox and continue updating the NDCs. Click the OK button when you are done updating the list.

Click for video: How to Validate NDCs for Medication Favorites.