Version 20.10
Overview
There may be instances where it was necessary to manually enter a vaccine product, enter inventory, and administer vaccines. Once the vaccine product is available in OP, the practice will need to:
- Retire the current vaccine lot
- Archive the manually entered vaccine product
- Enter the remaining inventory for the OP vaccine product
Retire a Vaccine Inventory Lot
- Navigate to Practice Management tab > Manage vaccine inventory.
- Locate the vaccine inventory item to retire, write down the number in the Avail column then click the ellipse button.
- Add a reason for retiring the lot in the Notes field, for example, "Lot retired due to OP Product table update".
- Click the Retired radio button.
- Click the drop-down arrow in the Retired date field and select a date from the calendar.
- Click the Save button.
- Repeat the steps to retire additional vaccine inventory lots.
Archive Vaccine Products
- Navigate to Practice Management tab > More (Reference Data) > Vaccine Products.
- Locate the vaccine inventory item product to archive, click the ellipse button.
- Click the Archived checkbox.
- Click the Save button.
- Repeat the above steps to archive additional vaccine products.
Enter Vaccine Inventory
- Navigate Practice Management tab > Manage vaccine inventory.
- Click the New button, the Vaccine Inventory Item Detail window displays.
- Complete the information beginning with the NDC ID. This will populate the Inventory name, Vaccine name, GTIN, and Manufacturer.
- Enter the number of doses available in the Total doses in lot field. This is the number you wrote down when retiring the vaccine inventory lot.
- Complete the remaining information then click the Save button.
- Repeat the above steps for additional vaccine inventory lots.