Move Vaccine Inventory: Manual Product Administration

Version 20.10


There may be instances where it was necessary to manually enter a vaccine product, enter inventory, and administer vaccines. Once the vaccine product is available in OP, the practice will need to:

  • Retire the current vaccine lot
  • Archive the manually entered vaccine product
  • Enter the remaining inventory for the OP vaccine product

Retire a Vaccine Inventory Lot

  1. Navigate to Practice Management tab > Manage vaccine inventory.
  2. Locate the vaccine inventory item to retire, write down the number in the Avail column then click the ellipse button.

  1. Add a reason for retiring the lot in the Notes field, for example, "Lot retired due to OP Product table update".
  2. Click the Retired radio button.
  3. Click the drop-down arrow in the Retired date field and select a date from the calendar.

  1. Click the Save button.
  2. Repeat the steps to retire additional vaccine inventory lots.

Archive Vaccine Products

  1. Navigate to Practice Management tab > More (Reference Data) > Vaccine Products.
  2. Locate the vaccine inventory item product to archive, click the ellipse button.
  3. Click the Archived checkbox.

  1. Click the Save button.
  2. Repeat the above steps to archive additional vaccine products.

Enter Vaccine Inventory

  1. Navigate Practice Management tab > Manage vaccine inventory.
  2. Click the New button, the Vaccine Inventory Item Detail window displays.
  3. Complete the information beginning with the NDC ID. This will populate the Inventory name, Vaccine name, GTIN, and Manufacturer.
  4. Enter the number of doses available in the Total doses in lot field. This is the number you wrote down when retiring the vaccine inventory lot.
  5. Complete the remaining information then click the Save button.
  6. Repeat the above steps for additional vaccine inventory lots.