We are currently updating the OP Help Center content for the release of OP 14.19 or OP 19. OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Patient Encounter: Immunization Chart

Version 14.19

About Patient Encounter: Immunizations

Path: Clinical tab > Patient Chart button > Encounter > New or Open Note button > Immunizations
Path: Practice Management tab > Patient Chart button > Encounter > New or Open Note button > Immunizations
Path: Billing tab > Patient Chart button > Encounter > New or Open Note button > Immunizations

The Patient Encounter helps to code and complete an encounter visit.  The encounter note encompasses both narrative and comprehensive formats. It also allows you to customize the layout of the note.  The note is added to the patient chart.

The Immunizations window displays the patient's immunization record. Here you can print the immunization grid or the complete list of immunizations from a patient’s chart. Historical vaccines can also be entered in the Immunization window.

Patient Encounter: Immunizations Map

Number
SectionDescription

1

Immunizations buttonThe Immunizations button opens the Immunizations window in the patient's encounter note.
2
Encounter Function buttonsThe Function buttons delete an entire encounter note, edit an encounter note, or save an encounter note.
3
Flag as Incomplete checkboxThe Flag as Incomplete checkbox will mark an encounter as unfinished.
4
Immunizations tabs
  • The Forecast tab displays the grid view of immunizations that the patient should be given.  Registry consents and plan histories can be accessed from this tab.
  • The Complete List tab displays the complete list of immunizations given to the patient.  This tab provides a detailed grid for each vaccination.
  • The Status Indicators tab assigns a status indicator to a vaccine group for the patient.  The status indicators can be assigned to each vaccine group by specifying why it should be processed by alternate forecasting rules.
  • The Notes tab provides a space to apply notes (allergies and past adverse reactions will populate here) you can use the Confidential box to add additional information on the vaccination, such as refusals, concerns, etc.
  • The Forecast Key tab provides a detailed explanation for the codes used in the Forecast tab.

5

Print buttonThe Print button prints the vaccine reports.
6
Refresh buttonThe Refresh button refreshes the immunizations page.
7
Quick Entry buttonThe Quick Entry button provides vaccine documentation when it is necessary to update a vaccine administered outside the office or prior to the vaccine inventory being used to document vaccines given by the practice.
8
Sync Registry buttonThe Sync Registry button syncs immunization records with the immunization registry.
9
Consent Form buttonThe Consent Form button allows you to review or sign an immunization consent document.
10
Administer Vaccines button
The Administer Vaccines button accesses vaccine administration and controls immunization order management.
Version 14.10

About Patient Encounter: Immunizations Tab

Path: Smart Toolbar > Chart button > Encounters tab > Open Note > Immunizations tab
Path: Smart Toolbar > Schedule Button > Encounters tab >  Edit button > Immunizations tab

The Patient Encounter helps to code and complete an encounter visit.  The encounter note encompasses both narrative and comprehensive formats. It also allows you to customize the layout of the note.  The note is added to the patient chart.

The Immunizations tab displays the patient's immunization record. Here you can print the immunization grid or the complete list of immunizations from a patient’s chart. Historical vaccines can also be entered in the Immunization tab.

Patient Encounter: Immunizations Tab Map

Number
SectionDescription

1

Encounter Note Editor tabs

The Patient Encounter Note Editor contains the following tabs:

2

Care Plans tabThe Care Plans tab lists, prints, and manages care plans for a patient’s health maintenance schedule.
3
Visit DateThe Visit date field indicates the date that the patient encounter occurred.
4
Prior Notes tabThe Prior Notes tab lists the previous encounter notes and messages.

5

Templates tab

The Templates tab lists the templates that are created, edited, and reviewed in the Encounter Templates Editor. Templates are pre-written scenarios you can use in an encounter to document common pediatric diagnoses. Templates include detailed descriptions for the usual pertinent positive and negative findings of a wide variety of illnesses, with a standard assessment, plan and ICD-10 coding. Included with your installation of Office Practicum are Pediatric specific templates.

6
Print buttonThe Print button prints the vaccine reports.
7
Refresh buttonThe Refresh button refreshes the immunizations page.
8
Quick Entry buttonThe Quick Entry button provides vaccine documentation when it is necessary to update a vaccine administered outside the office or prior to the vaccine inventory being used to document vaccines given by the practice.
9
Sync Registry buttonThe Sync Registry button syncs immunization records with the immunization registry.
10
Function buttonsThe Function buttons delete an entire encounter note, edit an encounter note, or save an encounter note.
11
Flag as Incomplete checkboxThe Flag as Incomplete checkbox will mark an encounter as unfinished.
12
Consent Form buttonThe Consent Form button allows you to review or sign an immunization consent document.
13
Enter Immunization buttonThe Enter immunization button accesses vaccine administration and controls immunization order management.
14
Immunizations tabs
  • The Forecast tab displays the grid view of immunizations that the patient should be given.  Registry consents and plan histories can be accessed from this tab.
  • The Complete List tab displays the complete list of immunizations given to the patient.  This tab provides a detailed grid for each vaccination.
  • The Status Indicators tab assigns a status indicator to a vaccine group for the patient.  The status indicators can be assigned to each vaccine group by specifying why it should be processed by alternate forecasting rules.
  • The Notes tab provides a space to apply notes (allergies and past adverse reactions will populate here) you can use the Confidential box to add additional information on the vaccination, such as refusals, concerns, etc.
  • The Forecast Key tab provides a detailed explanation for the codes used in the Forecast tab.