We are currently updating the OP Help Center content for the release of OP 14.19 or "OP 19". OP 19 is a member of the certified OP 14 family of products (official version is 14.19.1), which you may see in your software (such as in Help > About) and in the Help Center tabs labeled 14.19. You may also notice that the version number in content and videos may not match the version of your software, and some procedural content may not match the workflow in your software. We appreciate your patience and understanding as we make these enhancements.

Schedule and Practice Workflow: Calendar

Version 14.19

About the Schedule and Practice Workflow: Calendar Tab

Path: Clinical tab > Schedule button
Path: Practice Management tab > Schedule button
Path: Billing tab > Schedule button

The Schedule and Practice Workflow combines a number of forms to help you get your work done faster and more efficiently. The calendar window is used for scheduling and editing appointments.  While in the calendar tab, you can view, search, and print the schedule.

Schedule and Practice Workflow: Calendar Window Map

Number
SectionDescription
1
My View tabThe My View tab is a customized view for the user currently logged into OP 14.  The view can be customized to match each staff member’s needs depending on their role and duties.  For example, if a user only manages the schedule for one provider, then the My View tab can be customized to reflect that schedule.
2
Office View tabThe Office view tab displays the schedule for all the providers in the practice.  This is a common view for all OP 14 users and is typically configured by the Office Manager.  Changes made to this view will affect all users.
3
ScheduleThe schedule is the main focus of the calendar screen.  You can create new appointments or edit existing appointments in the schedule.  Each practice typically follows a predetermined schedule template. Using color blocks, the template guides users to schedule appointments according to the practice’s routine. For example, well visits could be set for the top of each hour while sick visits are set for the remainder of the hour.  
4
Calendar Radio buttonThe Calendar radio button displays the calendar view in the Schedule and Practice Workflow window.
5
CalendarThe calendar is a digital calendar that is used to select a specific date on the schedule.  The red circle signifies the current date. Click the red circle to quickly return to the current date.
6
Calendar ToolbarThe calendar toolbar (located directly beneath the calendar) is used to perform the following functions: create an appointment, modify an appointment, delete an appointment, copy an appointment, move and appointment, move forward or backward in the calendar (week, month, year), clear or set a flag (red or green), toggle appointment status, toggle reminder status, keyword search the schedule, find an available time block, and find a Move-up Option.
Version 14.10

About the Schedule and Practice Workflow: Calendar Tab

Path: Smart Toolbar > Schedule button > Calendar tab

The Schedule and Practice Workflow combines a number of forms to help you get your work done faster and more efficiently. The Schedule and Practice Workflow consists of a calendar, patient tracking, messages, a task list, encounter information, well visit information, diagnostic tests, referrals, documents, surveys, and a patient prescription queue.

The calendar tab is used for scheduling and editing appointments.  While in the calendar tab, you can view, search, and print the schedule.

Schedule and Practice Workflow: Calendar Window Map

Number
SectionDescription
1
My View TabThe My View tab is a customized view for the user currently logged into OP 14.  The view can be customized to match each staff member’s needs depending on their role and duties.  For example, if a user only manages the schedule for one provider, then the My View tab can be customized to reflect that schedule.
2
Office View TabThe Office view tab displays the schedule for all the providers in the practice.  This is a common view for all OP 14 users and is typically configured by the Office Manager.  Changes made to this view will affect all users.
3
ScheduleThe schedule is the main focus of the calendar screen.  You can create new appointments or edit existing appointments in the schedule.  Each practice typically follows a predetermined schedule template. Using color blocks, the template guides users to schedule appointments according to the practice’s routine. For example, well visits could be set for the top of each hour while sick visits are set for the remainder of the hour.  
4
CalendarThe calendar is a digital calendar that is used to select a specific date on the schedule.  The red circle signifies the current date. Click the red circle to quickly return to the current date.
5
Calendar ToolbarThe calendar toolbar (located directly beneath the calendar) is used to perform the following functions: create an appointment, modify an appointment, delete and appointment, copy an appointment, move and appointment, move forward or backward in the calendar (week, month, year), clear or set a flag (red or green), toggle appointment status, toggle reminder status, keyword search the schedule, and find an available time block.
6
Left tabs

The left tabs open a different section within the practice's schedule and practice workflow.  The Schedule and Practice Workflow contains the following left tabs: