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We are currently updating the OP Help Center content for the release of OP 20. OP 20 (official version 20.0.x) is the certified, 2015 Edition, version of the Office Practicum software. This is displayed in your software (Help tab > About) and in the Help Center tab labeled Version 20.0. We appreciate your patience as we continue to update all of our content.

Vaccine Codes

Version 14.19

About Vaccine Codes

Path: Practice Management tab > More (Reference Data group) > Vaccine Products

You can customize vaccine information within the vaccine code table in OP to make vaccine management and documentation more streamlined.  The Print button prints the grid report.

Note: You will want to go through this list of vaccines and archive any that are not given in your practice.  Archiving vaccines will not prevent you from adding them into a patient's historical vaccine history using Quick Entry.

Vaccine Codes Map

ColumnDescription
Vaccine NameThe vaccine name cannot be changed.
Inventory NameThe inventory name can be changed to the vaccines brand name to easily locate the vaccine in your inventory.
CPT CodeThe CPT code can be changed if needed.  After this is updated, the code indicated in this table will be automatically passed to the superbill once the vaccine is saved in a patient's chart.
CVX CodeThe CVX code is prepopulated. You may update this if needed.
ICD-10If there is a different default ICD-10 code that you would like associated with your vaccine, this area can be updated, otherwise Office Practicum will automatically attach Z23.
Typical NDC IDIf you always order your vaccines from the same manufacturer, you can set the typical NDC ID to save time when entering a new lot.
Admin RouteThe administration route is already preset in OP.  If you need to update the Admin Route, it can be changed so that it is already defaulted while charting in OP. 
Default VISThe VIS sheet dates are set in the Body Sites/Routes/VIS table.  Once they are added, you can add default dates to populate each time a vaccine is documented.
Typical VFC EligibilityIf any of your vaccine lots are specifically VFC or private stock, the typical VFC eligibility will always choose the VFC eligibility when adding new lots.
ArchivedAny vaccines you would not like to see while documenting in OP can be archived.
Typical body siteIf a vaccine for your patients (that are 4 years and older) is typically given in one particular body site, then you can choose that site to auto populate while documenting (the majority of the time) We generally suggest keeping this blank to help cut down on error when actually giving the vaccine.
Typical infant body siteIf a vaccine for your infant patients (under age 4) is typically given in one particular body site, then you can choose that site to auto populate while documenting (the majority of the time). We generally suggest keeping this blank to help cut down on error when actually giving the vaccine.
Version 14.10

About Vaccine Codes

Path: Utilities Menu > Manage Codes > Vaccine Products (Keyboard Shortcut keys: [Alt][U][C][V])

You can customize vaccine information within the vaccine code table in OP to make vaccine management and documentation more streamlined.  The Print button prints the grid report.

Note: You will want to go through this list of vaccines and archive any that are not given in your practice.  Archiving vaccines will not prevent you from adding them into a patient's historical vaccine history using Quick Entry.

Vaccine Codes Map

ColumnDescription
Vaccine NameThe vaccine name cannot be changed.
Inventory NameThe inventory name can be changed to the vaccines brand name to easily locate the vaccine in your inventory.
CPT CodeThe CPT code can be changed if needed.  After this is updated, the code indicated in this table will be automatically passed to the superbill once the vaccine is saved in a patient's chart.
CVX CodeThe CVX code is prepopulated. You may update this if needed.
ICD-10If there is a different default ICD-10 code that you would like associated with your vaccine, this area can be updated, otherwise Office Practicum will automatically attach Z23.
Typical NDC IDIf you always order your vaccines from the same manufacturer, you can set the typical NDC ID to save time when entering a new lot.
Admin RouteThe administration route is already preset in OP.  If you need to update the Admin Route, it can be changed so that it is already defaulted while charting in OP. 
Default VISThe VIS sheet dates are set in the Body Sties/Routes/VIS table.  Once they are added, you can add default dates to populate each time a vaccine is documented.
Typical VFC EligibilityIf any of your vaccine lots are specifically VFC or private stock, the typical VFC eligibility will always choose the VFC eligibility when adding new lots.
ArchivedAny vaccines you would not like to see while documenting in OP can be archived.
Typical body siteIf a vaccine for your patients (that are 4 years and older) is typically given in one particular body site, then you can choose that site to auto populate while documenting (the majority of the time) We generally suggest keeping this blank to help cut down on error when actually giving the vaccine.
Typical infant body siteIf a vaccine for your infant patients (under age 4) is typically given in one particular body site, then you can choose that site to auto populate while documenting (the majority of the time). We generally suggest keeping this blank to help cut down on error when actually giving the vaccine.