Version 20.15
 This window map article points out some of the important aspects of the window you're working with in OP but is not intended to be instructional. To learn about topics related to using this window, see the Related Articles section at the bottom of this page. |
About Vaccine Inventory Item Detail
Path: Practice Management tab > Manage Vaccine Inventory > New button
The Vaccine Inventory Item Detail window is where you add and maintain vaccine details for vaccine lots.
Vaccine Inventory Item Detail Map
Number | Section | Description |
1 | Vaccine Detail | The Vaccine Inventory detail information is entered into this section. This includes the Inventory name, Vaccine name, NDC ID, GTIN, Manufacturer, Lot number and Expiration date. |
2 | Funding Source | The Funding Source selects the stock type for the vaccine. Select VFC/Public when the stock is federally funded or is a Public Non-VFC funding program. Select Private when the stock is a private insurance vaccine. |
3 | VFC Eligibility Usage | VFC Eligibility Usage is used to identify when a vaccine lot is available for administration specific to the patient's insurance.
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4 | Practice Location | The Practice Location indicates the location of the vaccine inventory. |
5 | Cost per Dose | The optional Cost per Dose entry sets the cost for each dose. |
6 | Vaccine doses | The Total Doses in Lot entry indicates the total number of private or VFC doses in the inventory. The Doses Used field indicates the number of vaccine doses administered. This field will remain at 0 until you begin to document the vaccines within a patient's chart. |
7 | Note | The Note field enters any information pertaining to the vaccines' shipment or usage. For example, you may enter a company or "brand" name of the vaccine in this field. |
8 | Borrowed Status (+) | The Borrowed Status (+) field informs you if the vaccine entry was created from the VFC/Public inventory or the Non-VFC inventory. |
9 | Payback status | The Payback status field indicates if the lot was paid back. Once you have returned the borrowed doses to VFC or Non-VFC inventories, mark the lot as Item was Paid Back. It will then remove the borrowed doses from your borrowed lots list. |
10 | Date started using | The Date Started Using field indicates when the vaccine lot will be available to use. The default setting will be the current date. |
11 | Availability | Availability indicates if the vaccine lot is active, inactive, and retired.
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Version 20.14
This window map article points out some of the important aspects of the window you're working with in OP but is not intended to be instructional. To learn about topics related to using this window, see the Related Articles section at the bottom of this page. |
About Vaccine Inventory Item Detail
Path: Practice Management tab > Manage Vaccine Inventory > New button
The Vaccine Inventory Item Detail window is where you add and maintain vaccine details for vaccine lots.
Vaccine Inventory Item Detail Map
Number | Section | Description |
1 | Inventory Name | Select the inventory name from the Inventory Name drop-down menu. |
2 | Vaccine Name | Select the vaccine in the Vaccine Name drop-down menu. |
3 | NDC ID | The NDC ID is the National Drug Code ID for the vaccine. The NDC ID must be 11 digits with no punctuation. The format of an NDC is as follows: 5-4-2. If there are fewer digits in a group, precede the group by a zero. |
4 | GTIN | The GTIN is the optional entry that inputs the vaccine’s global trade identification number. If your practice is utilizing Vaccine Barcoding, you will notice this number populated. |
5 | Total Doses in Lot | The Total Doses in Lot entry indicates the total number of private or VFC doses in the inventory. |
6 | Manufacturer | Select the manufacturer from the Manufacturer drop-down menu. |
7 | Lot Number | The Lot Number is assigned to the vaccine. |
8 | Funding Source | The Funding Source selects the stock type for the vaccine. Select VFC when the stock is federally funded. Select private when the stock is a private insurance vaccine. |
9 | VFC Eligibility Usage | VFC Eligibility Usage is used to identify when a vaccine lot is available for administration specific to the patient's insurance.
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10 | Practice Location | The Practice Location indicates the location of the vaccine inventory. |
11 | Cost per Dose | The optional Cost per Dose entry sets the cost for each dose. |
12 | Doses Used | The Doses Used field indicates the number of vaccine doses administered. This field will remain at 0 until you begin to document the vaccines within a patient's chart. |
13 | Last Updated | The Last Updated field is automatically time-stamped with the date/time on the workstation being used to update the vaccine inventory. |
14 | Note | The Note field enters any information pertaining to the vaccines' shipment or usage. For example, you may enter a company or "brand" name of the vaccine in this field. |
15 | Borrowed Status (+) | The Borrowed Status (+) field informs you if the vaccine entry was created from the VFC inventory or the Non-VFC inventory. |
16 | Payback status | The Payback status field indicates if the lot was paid back. Once you have returned the borrowed doses to VFC or Non-VFC inventories, mark the lot as Item was Paid Back. It will then remove the borrowed doses from your borrowed lots list. |
17 | Date started using | The Date Started Using field indicates when the vaccine lot will be available to use. The default setting will be the current date. |
18 | Availability | Availability indicates if the vaccine lot is active, inactive, and retired.
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