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Former Portal: Well Visits (Privacy)

The content in this article is relevant to the former OP Patient Portal. 

Click here to access content for the OP Patient Portal, powered by InteliChart.

Version 14.19

Overview

How to mark the privacy of a well visit depends on whether or not the visit note has been finalized.

  • Finalized notes: Privacy can be set for the entire well visit in the Encounter Summary Sheet window.
  • Unfinalized notes: Privacy can be set in the Summary section of the well visit note.

Additionally, the visibility of the AG/Counseling section of an unfinalized note can also be marked. 

Setting Privacy from the Encounter Summary Sheet (Finalized Note)

To set the Privacy for a sick visit from the Encounter Summary Sheet (finalized note):

  1. Access the patient's Chart.
  2. Select the Well Visits tab.
  3. Select the Well Visit Note and click Open Note.  The Encounter Summary Sheet window appears.
  4. Select the Visibility dropdown. The visibility level of Any Staff Member (shown below) includes the visibility on the portal.  To hide an item from being visible on the portal, select Clinical Staff Only (includes clinical staff plus providers) or higher in the Visibility dropdown.

Setting Privacy from the Summary Section of the Well Visit Note (Unfinalized Note)

To set the Privacy for a well visit from the Summary section of the visit note:

  1. Access the patient's Chart.
  2. Select the Well Visits tab.
  3. Select the Well Visit Note and click Open Note.  The Preventive Exam - Well Visit window appears.
  4. Click the Summary tab.
  5. Select the Note Visibility dropdown. The visibility level of Any Staff Member (shown below) includes the visibility on the portal.  To hide an item from being visible on the portal, select Clinical Staff Only (includes clinical staff plus providers) or higher in the Note Visibility dropdown.

Setting the Privacy for the Counseling Section of the Unfinalized Well Visit

  1. Access the patient's Chart.
  2. Select the Well Visits tab.
  3. Select or create a Well Visit Note.  The Preventive Exam window appears.
  4. Click the AG/Counselling tab.
  5. Select the Visibility dropdown. The visibility level of Any Staff Member (shown below) includes the visibility on the portal.  To hide an item from being visible on the portal, select Clinical Staff Only (includes clinical staff plus providers) or higher in the Visibility dropdown.

Version 14.10

Overview

How to mark the privacy of a well visit depends on whether or not the visit note has been finalized.

  • Finalized notes: Privacy can be set for the entire well visit in the Encounter Summary Sheet window.
  • Unfinalized notes: Privacy can be set in the Summary section of the well visit note.

Additionally, the visibility of the AG/Counseling section of an unfinalized note can also be marked. 

Setting Privacy from the Encounter Summary Sheet (Finalized Note)

To set the Privacy for a sick visit from the Encounter Summary Sheet (finalized note):

  1. Access the patient's Chart.
  2. Select the Well Visits tab.
  3. Select the Well Visit Note and click Open Note.  The Encounter Summary Sheet window appears.
  4. Select the Visibility dropdown. The visibility level of Any Staff Member (shown below) includes the visibility on the portal.  To hide an item from being visible on the portal, select Clinical Staff Only (includes clinical staff plus providers) or higher in the Visibility dropdown.

Setting Privacy from the Summary Section of the Well Visit Note (Unfinalized Note)

To set the Privacy for a well visit from the Summary section of the visit note:

  1. Access the patient's Chart.
  2. Select the Well Visits tab.
  3. Select the Well Visit Note and click Open Note.  The Preventive Exam - Well Visit window appears.
  4. Click the Summary tab.
  5. Select the Note Visibility dropdown. The visibility level of Any Staff Member (shown below) includes the visibility on the portal.  To hide an item from being visible on the portal, select Clinical Staff Only (includes clinical staff plus providers) or higher in the Note Visibility dropdown.

Setting the Privacy for the Counseling Section of the Unfinalized Well Visit

  1. Access the patient's Chart.
  2. Select the Well Visits tab.
  3. Select or create a Well Visit Note.  The Preventive Exam window appears.
  4. Click the AG/Counselling tab.
  5. Select the Visibility dropdown. The visibility level of Any Staff Member (shown below) includes the visibility on the portal.  To hide an item from being visible on the portal, select Clinical Staff Only (includes clinical staff plus providers) or higher in the Visibility dropdown.